The Field Office Coordinator provides accounting and administrative support to the project team.Ensuring smooth day to day activities on the project site including site office management, budget and cost control, Administration of subcontracts and all associated construction compliances and documentation; processing of subcontractor and vendor invoices, equipment tracking, union payroll uploads and documentation and preparing client billings. Essential Duties and Responsibilities:Act as liaison for project; Respond to requests, answer phone and greet visitorsMaintain the field office services and suppliesEnter and maintain project budgets in the company financial system Ensure documentation is recorded and maintained by the team per the company standard Work with the Project Management team to process and upload all budget, change order and cost adjustments Ensure that all financial documents are prepared and maintained per company standards Issue and track Subcontracts and subcontract Changes as neededTrack all Subcontract compliance documentation per project needs.Collect & review subcontract billing documents for completeness and enter into the financial systemAnalyze and track Subcontractor and sub-tier lien waiversDocument and track Subcontractor payment deficiency items until cleared obtaining lien waivers for all payments.Provide financial reporting to the project team as neededCollect union payroll weekly & upload to the financial system for processing by the required deadlinesWork with the Superintendent to reclass and move equipment into the correct scopes/cost codesCost code & obtain approvals on all non-sub AP and submit to AP Dept for paymentPrepare & process journal entries for cost adjustmentsPrepare monthly client billings with the Project Manager, submit & track through payment from the clientPrepare and submit accruals as needed for Company financial closeEnsure project team is following SOX requirements for documentation, signatures & processAssemble and file necessary documentation for archiving along with project team at the end of the projectRequired Job Skills:Strong Excel skills are necessaryAbility to effectively communicate and work as part of a team Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed Computer Equipment and Software:Strong computer skills with the ability to use MS Office Suite with proficiencyProcore, JD Edwards E1 experience are helpfulEgnyte Experience a plusAdept in learning new software quickly and able to navigate and use to review, track, and upload various documentsEducation and Experience:Education: Associate’s degree preferredMinimum five years’ work experience; construction industry preferred. Subcontract Management and financial report maintenance experience highly desired. In accordance with Rudolph and Slettens duty to provide and maintain a workplace that is free of serious hazards, we have adopted a COVID-19 vaccination requirement for all new hires. We have implemented this requirement (subject to exceptions required by law, as explained below) in order to safeguard the health of our employees and their families; our clients; the contractors, vendors, and other parties with whom we regularly interact. This requirement will help protect our workforce and these groups from COVID-19 infections, which may be reduced or prevented by vaccination.Should you have questions about Rudolph and Sletten’s policy or wish to discuss an exemption, please let your recruiter know.This policy is subject to change as the transmission rate of COVID-19 and other facts and circumstances evolve.