Purpose:
The Externship Coordinator is responsible for supporting the Externship Director in the overall functioning and performance of the Externship Department by providing day-to
– day support with respect to policies, procedures, student engagement, retention, and completion goals in a student centric campus environment.
Responsible for taking a leadership role in cultivating and creating WCUI campus spirit and pride.
The primary responsibilities of the Externship Coordinator includes coordination and support of the following; placing students in externship sites for all WCUI Programs, affiliate site visits, assure that all sites provide maximum skills and competency training opportunities for WCUI students and new site development.
Responsibilities:
Supports and represents the Externship Department in the day-to-day operations of the department, ensuring support of students, affiliates, regulatory compliance, and consistency of practice and maintenance of optimum service levels
Provides support by, directing the departments’ work with faculty and staff, colleagues, students and community partners to support, provide and/or facilitate activities that ensure that the campus achieves its student engagement, satisfaction, retention, and completion goals
Provides support, analysis and advisement in relation to policies, procedures, and operational plans regarding students and services for students, including risk management.
Ensure that the Externship Department monitors studentsÂ’ attendance and academic performance on a weekly basis, progress toward program completion, providing or recommending interventions as needed
Ensure the Externship Department maintains appropriate documentation with regards to advising sessions including meeting overviews, progress notes, referrals, and follow up activities.
Ensure that the Externship Department is in compliance with all regulatory bodies
Assist with the coordination of new externship sites and maintain current affiliate contracts
Work closely with the externship department and the education department to assure a positive student experience.
Must be proactive in reviewing student population and schedules and providing respective data to the Externship Director to assure there will be an adequate number of externship sites available when needed.
Stay informed of current industry standards, certification requirements, trends and technology.
Work closely with Registrar to assure accurate and timely attendance and performance records.
Present externship orientation workshops.
Adhere to HIPAA regulations.
Occasional travel is required.
Leads or participates in committees as assigned
Maintains knowledge of WCUI programs, campus resources, information systems, and policies and procedures
Additional job-related duties as required and assigned by the Externship Director
Bachelor degree preferred.
Acceptable experience includes at minimum, five years of progressive student services experience or the equivalent in postsecondary education or at least 3 years of technical experience in medical imaging field.
Recommended competencies include:
Ability to prioritize, multi-task, perform well under pressure, meet deadlines, and work flexible schedules.
Ability to communicate with high level industry supervisors and management teams.
Strong ability to work independently as well as collaboratively with other staff members.
Ability to engage in critical thought and analyze all types of quantitative and qualitative data into reports and presentation for strategic planning and problem-solving
Provides support to and ensures accountability for achievement for results; very focused; strong organizational skills; simplifies often complex and lengthy matters; effective time management skills; ability to separate important issues and identify priorities
Ability to track, monitor, assess and evaluate student progress and outcomes
Individual must possess strong motivational skills, oral and written communication proficiency
Provide excellent student customer service
Must have strong technical skills including all computer applications, internet research, database management, and analytical skills
Strong documentation skills
Demonstrates integrity, credibility, confidentiality, and responsibility in all interactions
Possesses high ethical standards and an honest, open, and consistent approach to working with peers, employees, and staff
Individual must be professional in all aspects of the position including appearance, demeanor, and attitude