Executive Personal Assistant

JOB SUMMARY:Production Club is a multidisciplinary team of badasses inventing, designing and producing music-based parties, shows, and experiences worldwide. We’re seeking an Executive Personal Assistant to support our Chief Financial Officer/General Counsel (same person). This position is a versatile role for an LA-based assistant wanting to touch multiple facets of Production Club’s business by supporting Operations, Finance and Legal. You’ll also be involved in social impact projects by supporting initiatives across our non-profit organization also led by the CFO/GC. This position will begin with primarily Personal Assistant duties and will grow into a primarily Executive Assistant role.KEY RESPONSIBILITIES:Personal assistance includes scheduling appointments, handling household errands, meeting with home-related vendors and managing personal schedulesExecutive assistance includes scheduling meetings and maintaining calendar, preparing and submitting reports, filing documents, maintaining databases, taking meeting notes, and tracking office-related tasksTechnology support for hardware and software (installing software, running updates, troubleshooting)Optimize CFO/GC’s time by prioritizing tasks in order of importance, coordinating schedules, making travel arrangements and attending meetings on their behalfResponsible for supporting accounting and budgeting tasks such as updating spreadsheets, running expense reports, and handling contractsAssist with legal, finance, HR, and studio management matters, including both one-off tasks and ongoing systems and proceduresMaintain documentation and data via project tracking and spreadsheet managementMUST-HAVES:Tech-savvy; you’ll be working with a variety of Mac-based softwareHands-on experience with Excel and / or Google Sheets; you know how to formulate a budgetA track record of keeping things confidentialAble to work with ambiguity and take initiativeA resourceful and proactive approach to problem-solving and getting sh*t doneDirect communication style with exceptional follow-through and interpersonal skills; you’ll interface with many peopleExperience with task tracking and organizational tools/softwareAble to occasionally work onsite at both our studio and at home with our CFO in Los Angeles, CAHold a valid US driver’s license with a clean driving recordNICE-TO-HAVES:Fluent in SpanishKnowledge of blockchain technologyPrevious involvement with, or interest in social impact causesAwareness of culturally-relevant events, ideas, and news

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