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Executive Assistant to the Head of School

Pilgrim School

This is a Full-time position in Los Angeles, CA posted July 20, 2021.

Job Description:
Pilgrim School, founded in 1958, is an independent, co-educational, day school for students in Early Education through Grade 12 and day/boarding for grades 9-12. Pilgrim School is located in Koreatown and it attracts a student body that reflects the city’s diverse population.

Pilgrim School provi des equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, Pilgrim School complies with applicable state and local laws governing nondiscrimination in employment

Job Requirements:

Essential Duties and Responsibilities

The Executive Assistant to the Head of School will: 

• Serve as First point of contact for the Head of School’s office
• Direct the activities and projects emanating from the Head of School’s office
• Able to manage and oversee school calendars
• Maintain the Head of School’s calendar, process mail, answer the phone
• Handle expense reimbursements
• Make travel arrangements on behalf of the Head of School
• Arrange and keep minutes for weekly school leadership meetings
• Work closely with Board Chair and HoS to arrange bi-monthly Board meetings and attend/manage
• Work collaboratively with all constituents, including alumni, parents, grandparents, students, faculty and staff, and leadership volunteers
• Additional responsibilities as assigned by the Head of School


•Bachelor’s degree
•Excellent organizational skills
•Meticulous attention to detail
•Able to work collaboratively and effectively with variety of constituencies
•Able to work effectively in fast paced educational environment
• Self-starter, good initiative, and ability to learn new systems with minimal training
• Open-minded, can-do attitude
• Ability to stay on top of many disparate, unrelated larger projects concurrently as well as maintaining day-to-day smaller tasks with frequent interruptions
•Excellent communication skills, both verbal and written
•Demonstrates tact, patience, professionalism, and a sense of humor in all settings
•Comfortable in social situations
•Possesses a high-level of social and emotional intelligence
•Ability to work both independently and in a team environment
•Conscientious, self-motivated, diplomatic, and collaborative
•Ability to maintain confidentiality
•Ability to prioritize tasks appropriately and strong problem-solving skills
•Proficient using the Microsoft Office suite (Word, Excel, PowerPoint) or other similar applications (e.g., Google Docs)

Application Deadline: July 23, 2021