Position & Purpose SummaryThe Executive Assistant role supports AVIA’s CEO administratively with poise and a strong presence.This position is an excellent opportunity for a hard-working team-player, who is a proactive problem solver, is detail-oriented and looking to provide top-level support to busy executives and leading healthcare clients in a fast-paced environment.Strong organizational skills, a high level of professionalism and confidentiality, excellent written and verbal communication skills, ability to anticipate needs, work independently and prioritize workload are required.Your Zone of Genius will be Acting as the supporting force for our CEO, keeping their day-to-day activities running smoothly and ensuring priorities are met while upholding AVIA’s best practices.
To act as an internal and external point of contact.
Schedule, coordinate, and execute internal and external meetings including prep meetings, reminders, agendas, tracking action items and deliverables, note taking, catering, etc.
Create/draft internal team communications as needed on behalf of the executive/s Travel management including booking transportation, hotels, restaurant reservations, etc.
Processing expense reports Project time tracking Exercises confidentiality and discretion when interfacing with clients and coworkers Other administrative and support as needed, such as organizing and maintaining drives/filling systems, inputting and maintaining contact information, etc.
Event planning assistance, coordination, and execution including venue research, scheduling, set up, webinar/ video conferencing, catering, internal communications, etc.
Who is AVIA?AVIA runs the nation’s leading network for health systems unlocking the power of digital technologies in everything they do.
We guide a growing roster of over 40 health system Network Members-including major academic medical centers, large integrated delivery networks, and community hospitals-to create the efficient, effective health system their families and communities want, and their payers demand.
And we are expanding into new Industry segments, such as Children’s Hospitals, Payors, and Provider-based Plans, with contracts already in place to market test expansion opportunities.AVIA Network Members trust us to help them transform digitally
– we help them create and execute concrete plans to accelerate their future-readiness.
Here’s how we do it: We relate their strategic challenges, plans and goals to Digital Capability Roadmaps.
We identify digital solutions and companies that match key capabilities Members share the need to create or improve.
We enable the group dynamic that leads to smarter investments in capabilities with thoughtful business cases and solution implementation plans.
We help them build Innovation Capacity
– the ability to govern and manage their own work better, implement technology-enabled capabilities, and operate digital assetsleading to a more automated delivery system, faster.
We support successful implementations (the hardest part of making digital actually work), through the power of the network by curating best practices, facilitating user groups, providing tools to align stakeholders, and benchmarking results.
We deliver our work on a proprietary platform that’s purpose-built for innovation teams to build and manage their enterprise-wide digital portfolios.
We cross-pollinate, sharing learnings and outcomes among Members across the Network.
AVIA is committed to infusing Diversity, Equity, Inclusion, and Belonging (DEIB) into our culture and our work.
AVIA’s vision is to relentlessly build a more diverse, inclusive, and equitable community leading the country’s digital healthcare transformation.
AVIA’s model creates a unique opportunity to frame “what good looks like” for an entirely new class of assetsdigital solutionsand influence the next decade of investments being made by the most influential and iconic health systems.You’re excited about AVIA and this opportunity because You respect the lived experiences of others and are committed to a future where everyone feels heard, seen, and included.
You are committed to joining us and advancing these critical needs internally and externally with our members and partners.
You want to make an outsized investment of your time and talent in a growing company, and for that, be paid well, earn an ownership interest in the company via profit options, and enjoy great benefits.
We are different.
We are a successful, well-funded, fast-growing company that still prides itself on our start-up valueslike agility and risk-taking and celebrating (big wins, our diversity, and simple pleasures, like National Chocolate Lovers Day).
We have enough infrastructure that every day isn’t a fire drill.
We do work that matters-a lot-making exciting things happen in healthcare at a moment when exciting things really need to happen: creative destruction of failed systems and blossoming of more efficient alternatives that create better experiences and win-for-all outcomes.
We are each allowed to be-expected to be -creative daily.
You’ve noticed-and appreciate-that we are genuinely committed to our Members and mission.
It’s not just lip service to build a company.
You think we seem like cool, committed, smart people.
And with all due humility, yes, we really are.
Passionate, practical, high-achieving and results-oriented, we also love to laugh, spitball big ideas, celebrate shared success, and share funny, embarrassing stories about our family members.
We’re excited about you because We need the skills in your Zone of Genius at this moment in our growth and development.
You have a bias to action, prize results over activity, value speed to market, and strive for efficiency.
You thrive in situations with big opportunity and limited direction.
They bring out your best talents to create, solve, own, guide, drive and stretch yourself and others.
You share our intense curiosity about the impact of technology on our world, and want to bring that lens to bear on making a significant positive difference.
Even though your native language is systems and data, you understand that when it comes to health care, behind every trend line and data point is a real person, and n1 AVIA runs the nation’s leading network for health systems seeking to innovate and transform through digital strategy.
TheAVIA Innovator Network brings together action-oriented health systems to solve pressing challenges that are ripe for digital innovation.
Network members collaborate on strategic initiatives like consumer engagement and post-discharge success.
With AVIA’s rigorous process and the power of collaboration, members identify, deploy, and scale the best digital solutions to achieve financial and clinical impact.
The result?
Health systems accelerate their pace of transformation
– moving faster with greater confidence.
Learn more at aviahealthinnovation.com.
Follow us on LinkedIn and Twitter.Our company is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.Requirements Proven experience as an executive assistant working with management Experience managing multiple calendars Excellent written and verbal communication skills In-depth understanding of MS Office ad Google Suite Outstanding organization and time management skills with an attention to detail Ability to manage ambiguity and have flexibility while executing tasks and meeting deadlines Strong decision-making skills
– including knowing when to ask for help and continuing to move forward when wrong A team player who takes pride in team success Chicago based with ability to work a hybrid schedule Preferred Qualifications: Video conferencing/webinar management Salesforce experience Bachelor’s degree or training equivalent Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Work From Home Free Food & Snacks Wellness Resources Stock Option Plan AVIA provides reasonable accommodations to applicants with disabilities.
If you need a reasonable accommodation for any part of the application and hiring process, please notify the AVIA Talent Acquisition team.