A fast-growing company in Los Angeles is seeking an ambitious, smart, self-driven individual to serve as the Executive Assistant to one of their C-Level Executives. They are looking for someone who takes genuine pride in their work and is a master at handling competing priorities. On a daily basis, the Executive Assistant handles all office management duties and coordinates daily administrative tasks which include prioritizing and organizing emails, rolling phone calls, scheduling appointments, maintaining a complex and busy calendar, assisting with presentations, handling all communications, and so on. The ideal candidate for this job is resourceful, has high integrity, is proactive, and reliable. If you enjoy a mission-driven, fast-paced environment where the work you put in daily directly impacts the growth of a leading organization, then this role is the perfect fit. This is an amazing opportunity that offers incredible perks and the opportunity to work alongside high-level executives and a great team!
Key Responsibilities:
- Manage a heavy calendar for both the Executive and Department
- Assist with meeting coordination, note-taking, and agendas
- Plan all department-level activities, including off-sites, workshops, and team-building events.
- Create high-quality PowerPoint and Excel presentations for the Executive
- Manage all internal and external communications such as calls, emails, memos, and other documents.
- Coordinate complex travel arrangements
- Assist with digital filing and expense reports
- Manage various projects for the department as needed
Qualifications/Skills:
- Bachelors degree preferred
- Mastery of Microsoft Word, Excel and PowerPoint as well as Adobe Acrobat.
- Excellent written and verbal communication skills
- Strong sense of responsibility, accountability and ownership, and excellent attention to detail.
- Ability to complete assigned tasks with minimal supervision and manage a high volume of work in a fast-paced environment.
- Ability to deal with sensitive & confidential information.
Please submit your resume for consideration.
We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.