VMware is a global leader in cloud infrastructure and business mobility. Built on VMware’s industry-leading virtualization technology, our solutions deliver a brave new model of IT that is fluid, instant and more secure. Customers can innovate faster by rapidly developing, automatically delivering and more safely consuming any application. With Fiscal 2021 revenues of almost $12 billion, VMware has more than 500,000 customers and 75,000 partners. At its best, VMware is a place where we are valued for the complete people we are, where extraordinary progress is achieved for ourselves, our teams, our company, our customers, and our communities – and where even more progress is desired and expected. VMware is a powerful platform for all of who we are – individual, colleague, pioneer, citizen – a place where empowerment, accountability, and responsibility become the traits of ownership, and where each of us can own our future and achieve success through our own actions, on our terms. With 35,000+ employees and 160 locations worldwide, we are a passionate, innovative and driven group inspired to make a difference in the industry and our communities. For the fourth year in a row, VMware has been named a Leader in the 2020 Gartner Magic Quadrant for WAN Edge Infrastructure! Learn Fast, trust each other, and have fun embodies the culture of the VMware Service Provider and Edge (SEBU) Team! The Elevator Pitch: Why will you enjoy this new opportunity? As you join VMware, you will help grow a company that makes meaningful and significant technology solutions and is committed to being a “force for good” in technology. Our mission is to become the trusted foundation for accelerating innovation in an unpredictable world. VMware software is essential for making the applications and devices your family and friends use every day a reality. Which means your work is essential for transforming everywhere. Success in the Role: What are the performance outcomes over the first 6-12 months you will work toward completing? We are seeking an Executive Assistant with passion, high integrity, great communication skills, and problem-solving ability. Over the first 6-12 months you will learn to support and coordinate projects for one or more executives within VMware’s Service Provider and Edge Business Unit. Responsibilities may include: Heavy calendaring and email management including assessing priority for assigned executive. Coordinate and plan meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and catering Arrange and confirm local, domestic, and international travel for the executive(s) Facilitate clear communication and maintain credibility, trust and support between the assigned executive(s) and internal staff, and with external clients and partners Create, edit, and proofread business communications and documents utilizing MS Word, Excel, and PowerPoint, google docs, slack and email Prepare/track expense reports Create/track purchasing requests as required Special projects on an as-needed basis Support general organization activities such as organization chart updates The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis? As the primary point of contact for the assigned executive(s), the Executive Assistant is responsible for overall coordination, communication, effectiveness, and efficiency of each executive’s calendar. The Executive Assistant (EA) will support executive(s) within the Service Provider and Edge Business Unit (SEBU). The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within established guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders and others at all levels, in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. Day-to-day duties Liaise with senior-level leaders and team members across the SBU and other BUs and GTM teams Balance management of demanding Outlook calendar requests with keeping the VP accessible Coordinate domestic and international travel and expense reporting Schedule large cross-functional meetings and provide follow-ups Manage multiple projects simultaneously Handle and maintain highly confidential and sensitive information Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison Event planning as needed for team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests Initiate purchase orders, reconcile invoices, and complete/track expense reports Act as back up for the other Executive Assistants within the SBU GTM team; supporting other VPs and GMs Success Factors Ability to handle and apply excellent judgement when dealing with highly sensitive and confidential material and information Excellent organizational, project, and time management skills with an eye for detail and a strong sense of urgency and efficiency in completing work Ability to take initiative, be proactive, work independently, and make good judgement calls Advanced level skills with PowerPoint, Excel, MS Word, and Outlook Advanced proficiency with MS Office Suite and other collaboration tools Calendar management and hands-on coordination of travel logistics Demonstrable experience providing executive level support and supporting multiple senior leaders simultaneously Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision Demonstrated ability to interface with high level internal and external contacts Demonstrated leadership and mentoring skills Discretion, diplomacy, and excellent judgment Excellent verbal and written communication skills Experience with extensive international and domestic travel arrangements Extensive experience of high level, complex executive administration work experience supporting senior-level executive(s); corporate setting preferred Must be able to work with individuals at all levels of the organization Must possess a high degree of integrity when dealing with confidential and sensitive information Polished, professional demeanor and exceptional poise under pressure Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude Proven ability to manage multiple tasks simultaneously and prioritize workload This role will be performed remotely with less than 5% travel per year What is the leadership like for this role? What is the structure and culture of the team like? The hiring manager for this is role is Sanjay Uppal. Sanjay is the SVP and GM for our Services and Edge Business. Sanjay was the co-founder of Velocloud which VMware acquired about five years ago and he now heads up all our Service Provider and Secure Access Service Edge business. Sanjay believes in a matrix structure and empowers team leadership from all levels. He encourages the team to be accountable and own their areas to drive, motivate and help each other and solve problems and brainstorm together. The team is distributed and works across different parts of the US. The team, follows a dynamic, open, transparent culture and encourages to learn from each other, teach others and grow along with others being collaborative and courteous. Where is this role located? This team has been historically based out of VMware’s Palo Alto office however this role is open to fully remote, but preferably from Pacific Time zone. If you live in the surrounding area you will have the option to work from the office partly or fully if you wish to do so. What are the benefits and perks of working at VMware? You and your loved ones will be supported with a competitive and comprehensive benefits package. Below are some highlights, or you can view the complete benefits package by visiting www.benefits.vmware.com. Employee Stock Purchase Plan Medical Coverage, Retirement, and Parental Leave Plans for All Family Types Generous Time Off Programs 40 hours of paid time to volunteer in your community Rethink’s Neurodiversity program to support parents raising children with learning or behavior challenges, or developmental disabilities Financial contributions to your ongoing development (conference participation, trainings, course work, etc.) Wellness reimbursement and online fitness and wellbeing classes This job requisition is not eligible for employment-based immigration sponsorship by VMware. This job may require the candidate to comply with travel restrictions and/or work from a facility that requires full vaccination prior to entry. Category : General and Administrative Subcategory: Administrative Support Experience: Entry Level Full Time/ Part Time: Full Time Posted Date: 2022-04-29 VMware Company Overview: At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what’s possible today at http://careers.vmware.com. Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.This employer is a corporate member ofmyGwork – LGBTQ+ professionals, the business community for LGBTQ+ professionals,students, inclusive employers & anyone who believes in workplace equality.