The Digital Win Room (DWR) is an essential global sales leadership function driving positive outcomes for our most critical customers and sales opportunities.
The DWR organization and it services accelerate progress with customers and opportunities through partnership with selling Account Teams.
We are seeking an experienced and highly motivated Executive Business Administrator (EA) to support DWRs General Manager, Leadership Team and stakeholders.
Were seeking high-energy, no-holds-barred enthusiasm for our customers and Microsofts success, business growth, and making DWR the best team/function it can be!
As DWRs EA you will operate in a variety of capacities, working with leadership to plan and deliver DWR services to senior leaders across Sales, Finance, and Engineering teams demonstrating excellence in administrative functions.
You will be responsible for Executive-level interfaces, contact with all levels of Microsoft stakeholders, calendar management, executive business rhythms, staff and vendor setup/onboarding, travel and expense management and support for team morale.
The ideal candidate is a cool, highly-organized and focused persona, accommodates different work styles, demonstrates consistent judgment, make timely decisions in a fast paced/complete environment, and set priorities and plan across multiple projects.
He/she must be able to navigate and change direction quickly, embrace ambiguity and challenges head-on with confidence and a positive attitude.
The ideal candidate works well independently and partners well with others, meets deadlines and deliverables, is flexible while also structured and methodical.
Responsibilities
Duties include, yet not limited to:
Proactively manage and prioritize complex calendars and executive series, including proactive planning of organizational and key stakeholder meetings to drive schedule efficiencies
Manage team rhythm of business, including monthly, quarterly and team morale events and in partnership with business manager.
Anticipate needs: make administrative decisions and requests for information on behalf of the leader based on understanding of business group priorities.
Knowledgeable of policies and procedures: purchasing, expense report submission, and domestic and international travel management, trip preparation and expense reporting.
Forecast and manage budgets and team procurement.
Acting as interim approver on team expense reports, ensuring coding accuracy.
Manage data: HR data, headcount, aliases, distributions lists (DLs) and ad hoc reporting or org tools
Coordinate department facility operations, including space planning, office moves and periodic events
Daily team support including new hire set up, purchase of goods & services, process invoices.
Ensure compliance with administrative operations policies and procedures.
Is deliberate and forward-thinking in approaching challenges.
Liaises with DWR Team stakeholders and executive staff
Perform any ad hoc administrative tasks
Qualifications
Minimum Qualifications:
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Additional or Preferred Qualifications
Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources (HR), Marketing, Communications, Psychology, Sociology)
OR equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Personal Attributes
Strong personal leadership, guidance and cross-team collaboration skills.
Exceptional attention to detail
Effective time management to work quickly and efficiently
Quick learner, positive attitude, self-starter and highly self-motivated.
Manages expectations appropriately with team, customers, and external stakeholders.
The salary range for this role in the state of Colorado is from $63,800 to $83,000.
Microsoft is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form (https://careers.microsoft.com/us/en/accommodationrequest) .
Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.