Join TuSimple and help change the way the world moves.
Together we’re making freight transportation safer, more efficient, and more environmentally friendly.
This opportunity is located in San Diego, CA.
Remote friendly during COVID-19
You can apply to the job with this email address: fin__executive_assistant__san_diego__b1b22d0d2us@ivy.greenhouse.io
TuSimple Company Overview
Join TuSimple and help change the way the world moves.
Together we’re making freight transportation safer, more efficient, and more environmentally friendly.
TuSimple is a fully commercialized autonomous trucking company.
As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe.
Our breakthroughs are leading the industry in autonomous trucking.
While inventing the framework of Autonomous Driving, our live fleet of autonomous Trucks have fully evolved land freight.
TuSimple is leading the way by hiring the most talented researchers, engineers, and scientists.
TuSimple was founded half a decade ago with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution.
With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple has created the first commercially viable Autonomous Freight Network.
Opportunity Overview
TuSimple’s Executive Assistant
– Finance ensures the seamless execution of various Finance leaders’ Executive(s)’ administrative needs, often anticipating needs and often acting on behalf of the assigned executive(s).
In this role, the Executive Assistant
– Finance also oversees complex scheduling and meeting/travel logistics for the assigned Finance executives and for several critical finance-team activities.
The Executive Assistant
– Finance must often act independently, under minimal to no guidance, to seamlessly execute complex assignments while utilizing considerable judgment and initiative.
Role Responsibilities
Ensures the efficient and effective functioning of the day-to-day activities for the assigned Finance executives; anticipates needs and proactively addresses.
Works closely and effectively with Finance executives, keeping them informed of upcoming commitments and responsibilities and following up appropriately.
Makes travel arrangements for frequent travel needs, including: handling complex itineraries with speed and accuracy.
Oversees meeting logistics for various critical Finance activities, including meetings/summits with investors, analysts, board members, budgeting/financial meetings with company leaders, events & meetings with business development stakeholder such as new customers, and general team meetings (outings, team building,HR performance management)
Meeting planning responsibilities include the scheduling of all necessary attendees, booking meeting rooms, supporting the preparation of meeting agendas and any other required documentation; and other support activities, as applicable, such arranging for beverages and/or meals, preparing meeting rooms, taking meeting minutes, assisting with the clean up after and anticipating conflicts and solving for scheduling issues.
Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc., some of a highly confidential nature.
Provides support with talks and media communications.
Updates and maintains web-pages, dashboards and other databases.
Makes copes, scans documents, collates documents, and files.
Provides recommendations for various organizational process improvements.
Experience & Skills Required
5 years administrative support experience
Highschool Diploma or equivalent
Proficient in Google G Suite (preferred) or Microsoft Office Suite.
Established experience maintaining highly complex calendaring and travel logistics.
Able to maintain excellent attention to detail and accuracy.
Superior proofreading and editing skills.
Established proactive and resourceful approach to problem-solving with excellent decision-making capability and ability to to examine interdependency implications.
Proven ability to handle confidential information with discretion.
Demonstrated excellence with planning, time-management, prioritization and successful execution of multiple simultaneous assignments.
Demonstrated adaptability with addressing various completing demands, while providing the highest level of customer service and responsiveness.
Exceptional interpersonal, oral and written communication skills.
Capable of listening and obtaining clarification, changing approach or method to best fit the situation.
Able to effectively and confidently work with a wide variety of senior leadership, inside and outside of the organization.
Behavioral Competencies
Entrepreneurial self-starter, with proven ability to effectively work in ambiguous environments and support continuous improvement.
Intellectually curious with a strong bias to action.
High degree of dedication to improvement, strong sense of ownership.
Data-driven, fact-based decision maker with established understanding of business implication.
Divergent thinker with a fervent need to deliver creative solutions that drive the business forward.
A strong drive and willingness to own projects and see them to completion.
Highly resourceful, a demonstrated history of independently locating information and resources necessary to accomplish objectives.
Ability to quickly build trust and rapport with a wide range of internal and external stakeholders.
Ability to effectively influence the actions and opinions of others at all levels of the organization.
Able to effectively and respectfully challenge the status quo and drive change.
Demonstrated ability to manage multiple concurrent assignments while meeting deadlines and demanding quality execution.
Ability to collaborate with multiple stakeholders, understand and interpret stakeholder needs.
Proven ability to work independently and as part of a team; capable of effectively engaging with highly technical staff.
Proven ability to work in a matrix organization, tech start-up experience preferred.
Ability to maintain steady leadership throughout aggressive deadlines, changing priorities, and evolving operations, as common to progressive start-up environments.
Preferred Skills and Experience
Associate’s Degree + in General Education, Business, Management, Operations, or related fields.
TuSimple Benefits
100% employer-paid healthcare premiums for you and your family
Breakfast, lunch, and dinner served every day
Full kitchens on every floor with unlimited snacks, drinks, special treats, fruits, meals, and more
Gym membership reimbursement
Monthly team building budget
Learning/education budget
Employer-paid life insurance
Employer-paid long and short disability
TuSimple is an Equal Opportunity Employer.
This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law.
Hiring, transferring and promotion practices are performed without regard to the above-listed items.
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