Executive Assistant needed in Santa Monica, CA
$31-$37 per hour
Direct Hire
A privately held commercial real estate investment firm focused on the value-add acquisition of office, industrial, retail, and multi-family properties throughout the Western United States is seeking an exceptional Executive Assistant to join our team. Applicants should have experience supporting C-suite executives.
Reporting Responsibility
The Executive Assistant will report to senior management. This role will be highly visible and integral to the streamlining of our operational processes.
Duties:
- Provide support to senior management
- Coordinate executive communications, including taking calls and interfacing with internal and external business partners
- Schedule meetings and appointments and manage travel itineraries
- Assist with communications to business partners and other third parties
- Maintain an organized filing system of paper and electronic documents
- Prepare reports and analysis of special projects as required
- Assist in the management and coordination of the Company’s marketing and branding programs
- Uphold and maintain strict adherence to matters of confidential nature
The ideal Candidate will possess the following:
- Undergraduate degree required (Accounting degree and honors graduate a plus)
- Graduate degree a plus
- Minimum of 3 years of experience as an administrative assistant reporting directly to senior management (CEO, COO or President)
- Strong organizational skills, including the ability to prioritize and multi-task
- Advanced knowledge of Microsoft Office Suite, including Word, Excel, and Outlook
- Ability to communicate effectively and professionally (both written and verbally) within all levels of the organization and externally with tenants, vendors and other outside parties
- Ability to work independently and with minimum supervision
- Ability to work in a fast-paced entrepreneurial environment
- Must possess a strong work ethic
- Must be a team player
- Yardi experience a plus