BrainTrust is looking for an experienced Executive Assistant to provide high-level, hands-on administrative and project management support for the agency Founder.
If you are a passionate, self-starter who wants to play a supportive role in new projects and opportunities, always evolving schedules, initiatives, and a fast-growing company, this is the position for you.
This is an innovative, fast-paced, multi-faceted role that touches all aspects of entrepreneurship and business.
As the right hand to the Founder, you’ll be the conductor of the train with a constant voice and presence in all aspects of the Founder’s business obligations and endeavors.
You’ll ensure effective and efficient processes, time management, and deliverables.
RESPONSIBILITIES * Be the eyes and ears of the executive internally and externally* Provide strategic operational thinking and support for the executive and her variety of obligations
– meetings, new business, speaking, podcast, philanthropic endeavors, advisory board roles* Create, maintain, and update the executives’ schedule, while strategically understanding how and where their time should best be spent based on initiatives, value-added propositions, and revenue-generating opportunities* Identify actionable areas of focus, ask for advice, and have the mentality to exercise independent judgment on behalf of the executive* Comprehend multiple partner relationships and operations, while demonstrating an ability to make well-reasoned recommendations to the executive and their teams to streamline functions* Prioritize conflicting needs from multiple partners, with an ability to Identify and reorganize priorities based on overall business needs* Prep executive for her meetings with detailed briefs, bios, agendas, and intended outcomes* Attend executive meetings with or on behalf of the executive, record meeting notes, and manage action items with diligent follow up and delegation to the executive’s team* Coordinate travel schedules, arrangements, and agendas* Plan and manage on-site and off-site meetings, conferences, and events specific to the executive’s participation * Write well thought out communications and correspondence on behalf of the Founder to internal and external stakeholders as well as handle follow up expeditiously and continuously * On occasion, lead cross-functional projects across the company with the direction of the Founder Additional qualifications: * Project management: establish objectives, determine priorities, manage time, gain the cooperation of others, monitor progress, problem-solve, make adjustments to plans * Documentation management: coordinate, streamline, and maintain executive’s records and files across Google Drive, Asana, Airtable, and Salesforce* Privacy management: maintain an extreme level of discretion and manage highly sensitive company and client information* Time management: operate with an always available mentality with the understanding that we value work-life balance, and can manage urgent needs and easily offset those with time offline Desired Experience + Traits * Full-time salary position * 4+ years of prior agency executive operations support is essential.
Prior experience in a role with equivalent duties preferred* Strong project management, planning abilities, and decision-making skills* Ability to accept, process, respond, and course correct to direct feedback* Start-up experience preferred* Ability to anticipate and overcome obstacles* A flexible attitude with the willingness to take on new projects* A highly service-oriented individual with the ability to work well both as an individual contributor and as part of a team* Ability to work under pressure and handle a wide variety of activities, people, deliverables, and confidential matters with discretion* Strong organizational and leadership skills* Technically savvy and a strategic problem-solver* Excellent written, verbal, and interpersonal communication skills* Proficiency with Google Suite, Asana, Airtable, Salesforce, Slack preferred (training is available) For more information on BrainTrust and our work, please visit www.thebraintrust.com.
For more information on our Founder, please visit kendrabracken-ferguson.com.
Submit resumes to HR@thebraintrust.com *