Executive Assistant


Our client, an investment firm, is seeking an Executive Assistant to support a Founding Partner in their Los Angeles, CA office. The hours are 8:30/9am-5:30/6pm (24/7 mindset) and this role is hybrid with three days in the office and two days remote (flex to mirror Executive’s schedule and occasionally come in five days).

Responsibilities:

  • Establish a strong partnership with and provide seamless administrative support to a Founding Partner
  • Perform heavy scheduling and calendar management; manage phones and messages
  • Book domestic and international travel including flights, hotels, and car services, coordinating with travel agent
  • Process and submit expenses; assist with firm CRM system
  • Order/coordinate catering and set up video conference/presentations for meetings
  • Provide personal support including vacation, insurance, and billing assistance

Qualifications:

  • Bachelor’s Degree highly preferred
  • 5-10+ years’ administrative assistant experience, preferably in financial services
  • Strong proficiency in Microsoft Office (particularly Outlook)
  • Familiarity with Concur a plus
  • Dedicated and organized professional with a team player mentality

Compensation/Benefits:

  • Up to $100-135K base depending on experience + bonus + paid OT
  • 100% employer paid medical, dental and vision for employee and family
  • 15 days’ vacation and closed between Christmas and New Years
  • Snacks and drinks in office
  • Free parking onsite
  • 20 weeks parental leave
  • Fertility benefits

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)
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