Aon is looking for two Executive Assistants As part of an industry-leading team, you will help empower results for our clients by delivering innovative support and effective solutions as part of our Executive Client Group.
There are two hybrid roles available to apply for, one in Aon’s Philadelphia, PA office and one in Aon’s Cleveland, OH office.
Your impact as an Executive Assistant Job Responsibilities: The Executive Assistant provides executive support to 3-5 Executive Client Leaders (ECLs), as part of the Executive Client Group (ECG).
Support ranges from clerical and logistical matters to document production and the effective use of office applications.
Supporting ECLs includes, but not limited to, email and calendar management, travel and expense support, meeting support, document production, database management and confidential partner to ECLs.The EA responds promptly, thoughtfully, and efficiently to changing work environments, changing priorities, and new situations.
Additionally, the Executive Assistant possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
The Executive Assistant is integral to the efficient workflow within the office environment.
Accountabilities Responds to emails on behalf of leaders Schedules, and coordinates meetings, via WebEx Teams or in person securing room reservations and food ordering/delivery, if necessary Coordinates complex meeting logistics on or off-site; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering Actively participates in leadership meetings for follow-ups and note taking when applicable Daily interaction with internal and external executive leaders as well as their EAs Coordinates projects and works independently; seeks out answers to questions, takes initiative, leverages network of resources to solve problems Helps others understand or attain support with technology or facility requirements Provides backup assistance to other EAs as applicable Ability to compose materials from rough notes or independent knowledge of circumstances Maintains/updates/organizes categories and data within databases, OneNote, or SharePoint Prepares and produces presentations and correspondence and related materials, including editing for grammar, punctuation, and clarity Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution Develops and maintains a sound knowledge of internal network and resources Effectively partners with all colleagues; Liaison between the executive and their colleagues, clients, and other partners Acts as a subject matter expert for internal tools and resources This list is not all-inclusive; other tasks may vary based on business need You Bring Knowledge and Expertise Required Experience: Minimum of 5 years of proven experience Advanced-level digital literacy in Microsoft Office Suite and other programs as applicable Professionalism Displays excellent customer service skills and exceptional attention to detail Superior writing skills-grammar, punctuation, spelling, and proofreading Superior verbal and written communication skills Works independently with a variety of individuals and teams Demonstrates strong organizational skills Demonstrates discretion on highly confidential matters Maintains a high level of confidentiality Self-motivated teammate with ability to work independently under minimal supervision Ability to effectively interact with clients and team members, always maintaining professionalism Ability to work in a high-paced, demanding environment Education: High School Diploma or equivalent.
Associates or Bachelor degree a plus We offer you A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; medical, dental and vision insurance, various types of leaves of absence, paid time off, including sick days and vacation days, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.
Eligibility for benefits are governed by the applicable plan documents and policies.
Our Colleague Experience: From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day.
They make a difference, work with the best, own their potential, and value one another.
This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility.
To learn more visit Aon Colleague Experience .
About Aon Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions.
Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.By applying for a position with Aon, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Aon’s employment policies.
Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test.
You will be notified during the hiring process which checks are required by the position.
By applying for a position with Aon, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Aon’s employment policies.
Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
You will be notified during the hiring process which checks are required by the position.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status.
Aon is committed to a diverse workforce and is an affirmative action employer.DISCLAIMER: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce.
Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon.
Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.
We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work and we are all for it.
We call this Smart WorkingOur continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential.
As a result, at Aon, you are more connected, more relevant, and more valued.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves.
Aon is proud to be an equal opportunity workplace.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
Aon is committed to a diverse workforce and is an affirmative action employer.
People with criminal histories are encouraged to apply.We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law.
Please contact us to request an accommodation on ReasonableAdjustmentsAon.comNothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.LI-CS2 LI-HYBRID 2512968