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Executive Assistant

BCG Digital Ventures

This is a Full-time position in Los Angeles, CA posted November 22, 2021.

We’re BCG Digital Ventures.

Adventure awaits you.

We are an ever-growing global team of the world’s most remarkable entrepreneurs, designers, engineers, venture architects, product experts and investors.

Our ventures create a strategic advantage for the most important global companies.

Operations at BCGDV
Our Operations team is the internal force that drives our business forward.

It’s where organizational insight meets operational excellence.

From Human Resources and Information Technology to Marketing and Finance, they are a dedicated group of one-of-a-kind problem-solvers with a deep commitment to world-class business services.

The Executive Assistant will be working as part of a flexible team, providing high-level support to one Partner and 1-2 Directors inclusive of complex calendar management, travel management and expense reimbursement.

The primary goals are to leverage the executives’ time, support the broader team, and successfully serve BCG’s clients.

We build to breakthrough, and that means all areas of our workflow, not only what we build but our stakeholder relationships.

In this role you will:

  • Heavy and complex calendaring
    • Be considerate of rhythm/pace of meetings and impact on exec’s energy & productivity
    • Will look ahead for conflicts
    • Coordinate schedules with internal and external Executive teams and their assistants
  • Communications and inbox management
    • Ability to maintain the highest level of confidentiality
    • Experience with inbox management preferred
    • Draft & edit correspondence with very high standards for tone/etiquette, grammar, spelling and document formatting
    • Report & presentation management such as tracking movement of decks + control versioning.
    • May conduct research for exec & clearly presenting back factual findings
    • Maintain documents and appropriate file serves
  • Travel booking & coordination
    • Plan and manage complex meeting and travel arrangements by applying in-depth knowledge of the DV’s travel & expense policies and tools
    • Organize heavy international & domestic travel logistics w/ seamless travel itineraries
  • Time & Expense submission
    • Effectively prepare weekly time and expense reports as required per policies and procedures
  • Meetings & events management
    • Handle meeting logistics, conference room set-up (including AV equipment, displaying presentations, seating arrangements) and meeting/event budgets
    • Plan agendas and compile & organize supporting documents/presentations
    • Capture minutes and assist with action plans or follow-ups
    • Effectively collaborate with other assistants on production of meetings & events
  • Engaging with the Administrative team & DV as a whole
    • Provide back-up support when other team members are out of the office or are overloaded
    • Being an active member of the Administrative team, participating in regular meetings
    • Help out on special projects as needed
    • Provide Receptionist backup as needed
    • Learn and understand DV’s internal business priorities and objectives

You should have:

  • Bachelor’s Degree or equivalent preferred or five years’ related experience, with at least two to three years’ experience supporting individuals at the executive level strongly preferred
  • Windows 7 and Microsoft Office 2007 proficiency
  • Strong service orientation in responding to customer needs
  • Ability to work overtime, if needed
  • Attention to detail and follow-through with high degree of accuracy and efficiency
  • Excellent organizational and time management skills; ability to meet deadlines
  • Excellent oral and written communication skills
  • Ability to work independently, to take initiative and to overcome obstacles
  • Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
  • Ability to work effectively with all levels of the organization
  • High degree of maturity and professionalism at all times
  • High degree of flexibility in a demanding, fast-paced and frequently changing environment
  • Ability to exercise judgment in managing confidential or sensitive information
  • Experience working successfully within a complex matrix structured organization

Additional desired competencies:

  • A strategic thinker/organizer
  • Anticipates needs
  • A trusted advisor
  • A client relations manager
  • Develops deep industry knowledge in their Partner’s business development
  • Strong interpersonal skills and can manage different personalities
  • A pro-active problem solver
  • Collaborates constantly

To learn more, visit us at .

Interested applicants may apply through the careers section of the website at .

Interviews will take place after resumes have been screened for minimum requirements.

Please note that this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change .

All new US hires must be fully vaccinated or subject to religious or medical exemptions.

BCGDV will consider staff fully vaccinated two weeks after receiving the final dose of a WHO-approved COVID-19 vaccine.

BCG Digital Ventures is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.