Brentwood is seeking an Executive Assistant who will be responsible for providing high-level, administrative support to several busy senior level members of the Investment Team.
Support functions include but are not limited to managing schedules, meetings, travel, and network of connections as well as interactions with Limited Partners.
A strong candidate will be a person who is comfortable working in a fast-paced environment and who is highly organized, can effectively multi-task, is not easily overwhelmed, and is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors, and candidates.
The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact for in-person meetings and conference calls for executives and external clients, and works independently with minimal supervision or direction.
The Executive Assistant is a trusted and effective partner to the Investment team, a helpful and willing contributor to the Administrative team, and consistently displays the effort to go the extra mile to get the job done.
Position Responsibilities:
· Manages complex calendaring; organizes and schedules meetings, calls and other complex activities such as board meetings, business travel, and conferences.
· Coordinates complex domestic travel (and occasional international travel) for Investment Team members on a weekly basis, including flights, ground transportation, hotel accommodations, and venue reservations.
· Provides administrative and project support activities including data entry, processing expense reports, and editing/updating marketing materials.
· Performs general office administrative tasks and daily operations including telephone and email screening, coordinating meals and catering, assisting with onboarding of new team members, assisting with hiring of temps or other recruiting related activities, providing receptionist coverage, assisting with internal communications, and building maintenance requests.
· Plans and coordinates logistics for all company events including offsite planning sessions, the holiday party, quarterly outings, the Fall Advisory Board Meeting in NY and the Annual General Meeting which is a three-day event for the firm’s Limited Partners.
· Manages the firm’s external communication channels, including its website, social media presence on LinkedIn and Instagram, and email marketing (via DealCloud).
Qualifications and Skills:
· 3+ years administrative support experience, preferably in a professional services setting.
Private equity or consulting firm experience is a plus.
· Strong attention to detail, follow-up, and excellent organizational skills.
· Ability to treat sensitive and confidential information with appropriate discretion.
· Strong sense of urgency, adaptability, flexibility, and resourcefulness.
· The ability to function with grace under pressure, while managing multiple concurrent projects and deadlines.
· Strong interpersonal skills; focus on customer service and working cooperatively with team members.
May be required to support/cover other Assistants as needed.
· Must possess personal tact, discretion, and good judgment.
· Proficiency in productivity and communication applications including Microsoft Office, Outlook, Word, Excel, and PowerPoint.
Zoom, Slack, DealCloud (CRM), Expensify and Adobe Acrobat Pro, a plus.
· Extensive experience making travel arrangements; strong knowledge of online booking with airlines and hotels; familiarity with airline, hotel, and credit card reward programs
· Excellent written and verbal communication skills.
· Occasional after hours work as necessary.
· Bachelor’s degree or relevant experience.
Compensation and Benefits: Competitive package based upon experience and educational background.
Brentwood is proud to be an Equal Employment Opportunity employer.
We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Brentwood is not accepting unsolicited resumes from search firms.
All resumes submitted by search firms to any employee at Brentwood directly, via-email, or the internet without a valid written search agreement in place will be deemed the sole property of Brentwood, and no fee will be paid in the event the candidate is hired by Brentwood.
Brentwood does not post salary ranges externally, so any salary estimates available were not provided by Brentwood and may not be accurate.
Company Overview: Brentwood Associates () is a leading Los Angeles-based private equity investment firm with a 30+ year history of investing in middle-market growth-oriented consumer and technology-enabled business services companies.
Founded in 1972 with more than $2.4 billion raised across six funds, Brentwood generally seeks to make significant equity investments in companies with enterprise values between $50 million and $300 million, with a focus on buyouts, growth equity investments and minority recapitalizations.