We have an opportunity for a hybrid Executive Assistant / Personal Assistant to the CEO.
The role will report directly to the CEO’s Executive Assistant and includes working out of the CEO’s house and his office.
The duties of the role may fluctuate based on the Executive’s needs.
The role will interface with other 8minute employees, as well as personal staff members, such as housekeepers, the house manager, and external vendors as needed.
What you will do as Executive Assistant:
Provide back-up support to CEO when Executive Assistant is out of town, with heavy focus on calendar management and scheduling
Communicate Executive’s schedule to internal team and disseminate any last-minute changes, maintaining constant flow of communication between house staff
Reconcile CEO’s AMEX statements to company’s accounting system
Assist team in planning semi-yearly company events
Partner with various members of the Corporate Operations team on special project and initiatives
Offer general administrative support to team at large when necessary
What you will do as Personal Assistant:
Manage logistics for CEO’s personal travel, as well as friends and extended family
Manage daily personal driving needs when Executive is in town
Purchase personal items and run errands for Executive as directed, at times researching different options based on specifications and providing recommendations
Skills:
Office 365 applications
Windows 10 & MacOS systems
Knowledge of local area networks, hardware and network technology, and data communications software
Flexibility to be available 24/7 and to adjust to last minute change of plans
Ability to manage time well, to take direction, and to complete tasks with minimal oversight
Strong verbal communication skills
No job is too small or too large attitude
Who you are:
3 to 4 years of professional executive assistant and personal assistant experience
Strong communication skills including ability to collaborate virtually with the rest of your team
Strong time management skills and can be flexible to handle various tasks that may arise
Proficient in Microsoft Suite
Proficient in Zoom, especially beneficial if familiar with Zoom Rooms technology
Notary Public or willingness to become a Notary (within 3 months of hire)
8minute Solar Energy offers competitive compensation and an excellent benefit package, including 401(k) and fully paid medical and dental benefits and unlimited PTO.
We are an equal opportunity employer.