Private Events Coordinator
The Private Events Coordinator works directly with the Private Events Director. They are responsible for assisting in the selling, planning, and coordinating of all aspects of private event and meeting functions held within the club to support the PED to achieve the annual private event sales plan.
Responsibilities
- Become proficient in the use of cater pro catering program
- Support the Private Event Director in selling private functions. This includes meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication with both client and support staff from prospecting to execution of the event
- Support Private Event Director with creating marketing materials to promote private events
- Manage private event social media posts
- Distribute daily and weekly reports, ensuring accuracy of all information
- Ensure all services administered to Club Members and their guests are consistent with expected level of service
- Professional appearance maintained by self and all private event personnel
- Fulfill all training requirements to become a future Private Event Director of a ClubCorp property
- Work closely with the Membership Department in obtaining information on new Members and their needs through New Member telephone calls
- Participate in New Member Connect and 12 month Retention Strategy programs
- Assist in greeting members and clients the day of their events
- Ensure all payments and contracts have been received
- Assists in sales process as requested by the Private Event Director which can include upselling, tastings, day of coordination
Job Requirements
- Prefer a minimum of two (2) years experience
- Proven track record of supporting the marketing/prospecting programs to drive event revenues
- Proven ability in communication and a collaborative work environment
- Creative, energetic outgoing personality with organizational skills and attention to detail
- Sales experience preferably in catering and private event functions
- Must have practical knowledge of food preparation and social customs of etiquette, especially in regards to private events
- Knowledgeable of all proper methods of food and beverage service, systems, controls and costs
- Must be proficient in Microsoft Office Suite