Responsibilities
Under the supervision of the Chief Financial Officer and/or CAO, you will serve as a member of a highly integrated administrative team, providing pre and post award administration for the Department of Head & Neck Surgery.
The Contract and Grant Administrator will provide comprehensive analysis and manage all of the extramural grant fund functions, represent research faculty interests in all pre and post award areas, contact funding agencies to clarify and bring to complete resolution on any issues, questions or concerns of Research Faculty.
In this role, you will also coordinate research activities, agency reports, and special requests (i.e.
re-budgeting; no-cost time extension requests) on behalf of Research Faculty, compose, edit, and prepare written correspondences, and assist Research Faculty in implementation of new and ongoing activities of research administration including identification of problems and providing operational solutions.
Among other duties, our Contracts and Grants Manager will provide pro-active management to maintain accurate financial functioning and avoid overdrafts and will oversee the prompt resolution of financial management issues within the department.
Qualifications
Demonstrated knowledge of University-based research administration policies and procedures governing pre-award administration, proposal development, contract and grant awards, subcontracts, gifts, endowments, and other areas relevant to research administration activities.
Familiarity with extramurally funded contracts and grants and procedures affecting award activation, fund expenditure, and close-out.
Demonstrated knowledge of basic bookkeeping/accounting functions and principles with mathematical skills sufficient to prepare complex calculations and forecasts, to prepare budgets and projections for yearly and multi-year budgets, and to identify and resolve financial problems.
Experience of the University online systems including QDB and related Dean’s Office application tools for online downloading of expenses to generate monthly reports and budgets.
Familiarity with Transfer of Funds, NPEARs, Interdepartmental Recharges, Recharge Order Requests, UC Path, BruinBuy, Monetary Transfer of Funds, Rapid Close-Out, etc.
Ability to communicate effectively in writing, in presentations, in-person, and by phone to convey ideas and resolve problems
Superb interpersonal ad communication skills to work effectively within a matrix organization and to successfully interface with the department, school, and campus research personnel
Computer skill to prepare and monitor funds, correspondence, databases, calendars using programs including WORD, EXCEL, OUTLOOK and online accounting systems.
Demonstrated knowledge of University purchasing practices and procedures including foreign and domestic travel preferred.
Demonstrated ability to work as part of a team, establish, and maintain cooperative working relationships with faculty, research personnel, residents, postdoctoral, staff and administrators to effectively and efficiently solve problems.
Personal qualities of integrity, credibility, and dedication to the missions of the Department.
Bachelors degree in relevant field strongly preferred
UCLA is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.