Major Functions:Perform process, accounting and data integrity management functions of all vendor and item data, agreements and related money, product, and data flows.
Analyzes and provides solutions to leadership and conducts internal auditing processes.Responsibilities:
• Entry and maintenance of vendor agreements, payments, and reconciling statements.
Monitors accruals posted to GL ensuring valid agreements.
Review and manage contract compliance with vendors and compare collections of rebates and volume incentives.
Manage the tracking of PVA agreements, acting as gatekeeper.
Negotiates 400 contract renewals yearly with vendors and CMs.
• Review and analyze 400 statements and resolve for discrepancies of incorrect commodity charges, monitors GL account to ensure payments received and applied correctly, apply PVA amounts to accrual sheets.
Verify manual agreements and scrutinize for incorrect balances with Finance.
Monitor all statements during pre and month-end closings resolving issues with CMs and Finance.
• Research inside margin daily, analyze and collaborate with CM.
Propose solutions to ensure inside margin optimization process is in place, audited and accurate.
• Terms integrity
– responsible for ensuring payment terms and term equalization process is optimized and audited.
• Manages swell allowances: verify swell payments from vendors are current and accurate; determines how to account for swell pass through at period end, reconciles swell payments with customer payments, maintain swell rates for ongoing vendors; collaborates with accounting on solutions for discrepancies.
• Audit timing of vendor payments to avoid loss of discount and maximize float.
• Analyze the gross profit equalization report and bill vendors accordingly.
• Compile weekly reports for CMs, leadership, buyers and finance concerning slotting and billbacks.
• Review drop ship report weekly to ensure margins and GP is accurate; analyzing discrepancies and researching root cause to determine course of action to correct.
• Analyze each buyer pass through account w/no activity within 180 days; verify and determine how to proceed and propose solutions to Sr Leadership.
• Analyze layer inventory bottom items report to forecast potential losses and propose solutions to CMs.
• Manage CFIC golf contracts and review yearly for updates.
• Acts as recall coordinator, ensuring documentation is accurate; ensures all notices are communicated to appropriate managers/departments and recalls are processed correctly, pulls movement reports and contacts retailers to determine proper handling of recalled product; USDA point of contactQualifications:
• Skills and knowledge generally associated with a bachelor’s degree.
• Should possess a strong understanding of internal functions of marketing and accounting systems and procedures.
• Highly skilled in computer technologies with emphasis in Excel, Access, Biceps and Mainframe applications as they apply to the position.
• Possess strong analytical skills, experience with process management, auditing, negotiation, and conflict resolution.
• Excellent communication and interpersonal skills are critical.Dimensions:Responsible for the accuracy of approximately $10,000,000 in sales and service payments; $8,000,000 in slotting allowances, $2,000,000 in bill back allowances and data integrity of 50,000 SKU’s and 1000 vendors