Are you someone that enjoys handling multiple duties?
Are you well organized, thorough, flexible and able to work with limited guidance in a comfortable fast paced environment?
If so, then I have the perfect position for you!
The Personal Assistant is an essential partner, providing support to help the Family.
This role will work with family members, administrators, residential staff and third-party contractors to undertake a process-based approach to work.
To perform this job successfully, an individual must be able to perform essential duties satisfactorily with or without reasonable accommodations.
?
Help build, manage and operate the administrative function for the Family.
?
Manage the Family Residences include bill paying and overseeing and negotiating with vendors and service providers
?
Supervise home repairs and be able to troubleshoot simple home electronics and home maintenance
?
Prioritizes and coordinate Family?s calendar and meeting schedules
?
Coordinate and arrange all travel itineraries
?
Arrange accommodation and dining logistics locally and internationally
?
Manage resources for the Family, including theater passes, sports teams, etc
?
Be able to organize and plan intimate and large events as well as greet guests
?
Manage and purchase items needed for family
?
Clerical duties of sorting mail, answering phones, data entry, and filing
?
Maintaining and organizing bills, emails, notes, spreadsheets, and all documentation trail for immediate recall
?
Labeling and filing electronic copies of various documents and personal items
?
Writing letters, thank you notes, sentiments,
?
Meeting all necessary deadlines and anticipating employer needs
?
Creating excel spreadsheets and bookkeeping
?
Draft, proofread, and finalize written correspondence, contracts and documentation ensuring accuracy
?
Schedule and ensure full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events and facilitating events as needed
?
Supports Principal with other duties as required
?
Working Monday thru Friday
Qualifications:
?
A seasoned Personal Assistant with 3+ years of experience
?
Self-motivated and ability to work in a home environment
?
An organizational ninja that can prioritize multiple tasks seamlessly with excellent attention to detail
?
Able to handle confidential information with discretion, tact, and diplomacy
?
Adaptable to various competing demands and demonstrate the highest level of service and response
?
Excellent interpersonal communication skills with the ability to interact in a positive manner.
?
Ability to communicate in a clear, concise manner with tact, diplomacy and flexibility
?
Able to build relationships with Family Members and other Administrative/Personal Staff
AppleOne is proud to be an Equal Opportunity Employer.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
0-1 years