Job Title: Program Assistant, Communications & Public Affairs Department
Temp 1-year assignment with the possibility of transitioning FT (Direct).
The position will pay up to $45 per hour
Description
The Assistant, Communications & Public Affairs Department, is responsible for supporting the Communications and Public Affairs team, directly and indirectly, supporting other departments as needed. This position serves as a day-to-day assistant with the potential to develop, manage and execute internal and external communications for key target audiences.
Responsibilities may include:
• Assisting with internal and external engagement opportunities with Phillips 66 employees, contractors, and business partners
• Assist in events and promotions that strengthen our culture, reinforce priorities, and promote critical corporate initiatives.
• Sourcing, developing and delivering a steady and compelling communications content pipeline for employees utilizing messages, strategic business updates, success stories, people-related communications, and organization announcements.
• Managing and utilizing the proper channels for the right content, including town halls, mass mailers, newsletters, videos, mobile app content, websites, and internal marketing campaigns.
• Using research and analytics tools to measure the effectiveness of and continuously improve employee communications; identify new and emerging best practices and tools and their application.
• Establishing and maintaining relationships and advising key internal stakeholders.
• Collaborating regularly with other communicators on key initiatives
Qualifications
• Basic/Required:
• Legally authorized to work in the U.S.
• Bachelor’s Degree
• Three or more years of professional work experience in administrative assistance, communications, public affairs, Human Resources, or government
• Ability to work in a fast-paced environment with several projects happening simultaneously
• Adept at utilizing all means of communication (digital, written, oral, etc.) for a variety of internal and external audiences
o Excellent writing, proofreading, and verbal communication skills
• Strong attention to detail.
o Experience using communication measurement tools to gauge the effectiveness of communications plans
o Proficiency with scripting, shooting, editing, and producing videos using various video production tools.
o Ability to attend occasional evening and weekend events, as needed.
o Strong customer relations skills.
o High-level organization skills.
o Independently capable of setting and sorting out priorities and ability to work a project to completion.
o Works well under pressure.
o Ability to effectively work with all levels of the organization and community members.
o Ability to maintain confidential information.
Preferred Qualifications:
• Bachelor’s or master’s degree in Public Relations, Journalism, Communications
• Five or more years of communications or public relations experience
• A focus on or passion for internal communications, employee engagement, HR communications, and company culture.
• Intermediate proficiency with graphic design and presentation building
• Excellent written and verbal communications skills and effective analytical and problem-solving skills.
• Creative and strategic thinker with experience developing, executing, and measuring strategic communications programs and campaigns.
• Ability to manage multiple tasks simultaneously, meet tight deadlines, and work under pressure.
• Organizational savvy and proven ability to interact with and influence all levels.
• Hands-on team player that works collaboratively and thinks strategically.
• Ability to work independently with minimal supervision as well as work as part of a team
• Ability to work with wide latitude for independent judgment and personal responsibility for project success
• Excellent interpersonal skills and the ability to develop effective collaborative working relationships with internal and external personnel at all levels and from a variety of disciplines
• Ability to work outside of business hours when necessary.
Special Skills, Training Certifications:
• Excellent Communication and Interpersonal Skills.
• Help manage outreach and volunteer programs.
• Ability to write and organize newsletters and internal websites.
• Excellent organizational skills and an ability to multi-task are a must.
• Ability to plan and organize special events and employee functions.
• Excellent Computer skills in Microsoft programs (Outlook, Word, Excel Spreadsheets, and PowerPoint).
• HTML skills and webpage building.
• A basic understanding of Spanish is a plus