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Assistant Meeting Planner

Medical Conference Planners International

This is a Full-time position in Los Angeles, CA posted June 15, 2022.

Great opportunity for recent college grad with solid logistics skills.

The Job
Medical Conference Planners International (MCPI) is growing and looking for an Assistant Meeting Planner to support its continued expansion in its Los Angeles Headquarters. This position is based in Los Angeles, California, and requires travel to events. This is a highly visible client-focused opportunity where you will develop skills in the event industry to propel your growth in the field. This is a unique opportunity to work with some of the most esteemed medical professionals from around the world.

Who We Are
MCPI has been providing complete conference planning services for over 26 years and specializes in creating customized meetings for the medical profession worldwide. The Assistant Meeting Planner position will support the team in all facets of the meeting planning process. Our capabilities include full event planning services, site selection, menu design, on-site management, financial management, and production/technical services and management.

Growth Potential
For fulfilling the below responsibilities with the desired qualifications, we will work to cultivate your various skill sets and work to advance your hospitality and event planning career. This is a unique opportunity to help us expand our services all while giving you visibility and exposure.


  • Creation, development, and maintenance of registration websites
  • Assist with faculty communications and their travel logistics
  • Oversee the evolving meeting agendas
  • Aid in venue sourcing, site selection, vendor sourcing, and procurement
  • Creation and management of meeting timelines
  • Development and distribution of meeting marketing materials
  • Create the company’s social media strategy and manage accounts
  • Assist with application for and adherence to Continuing Medical Education (CME) processes
  • Interfacing with clients
  • Deliver presentations articulately and professionally to clients and stakeholders
  • Design and implement attendee surveys
  • Travel for conferences and site inspections
  • Special projects and process improvements
  • Assist and support a meeting or event from start to finish
  • Perform other related duties as assigned


  • Bachelor’s degree required
  • 1-3 years of event/meeting/conference planning or hospitality experience preferred (internships okay)
  • Exceptional verbal and written skills
  • Professional demeanor and excellent client/people management
  • Ability to travel up to 40 days per year, for an average of 4 days at a time, often on weekends
  • Extreme attention to detail with high standards
  • Excellent at setting priorities under pressure and tight deadlines
  • Strong organizational skills with the ability to manage deadlines, prioritize workload, think strategically, and stay on top of tactical execution
  • Self-motivated, confident, energetic, and flexible
  • Thrives working with a team
  • Experience with Cvent Event Management preferred
  • Computer skills: proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint), Familiarity with online collaboration tools such as Dropbox, Google Docs, OneDrive, Zoom, etc.

How to apply

  • Please send a cover letter with salary preference and resume. Category: , Keywords: Meeting Coordinator