For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment.
Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world.
We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impacton the environment by adopting sustainable practices throughout our business operations.If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!Summary:This Festival Administrative Assistant is responsible for facilitating communication between departments and putting systems in place within the company in order to optimize functionality.
The incumbent will book venues for meetings and coordinate all necessary arrangements including sending out meeting requests, ordering catering and organizing meeting materials.
This position will also interface with venders, building and developing any and all relationships.Essential Functions:Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, sending meeting notices, and maintaining electronic and hard files.Administer help as needed across different departments.
This includes, but is not limited to, assisting in booking meetings and travel accommodations, coordinating communication between departments and with vendors, setup of vendor files and the tracking of payment processing.Monitor ideas from conception to fruition.
Determine where action is required along the way in order to ensure smooth development.
Make adjustments as necessary.Secure venues for meeting locations for 100+ employees.
Coordinate with venue to ensure techinal and assest requirements are met.
Plan meetings as required (including preparation of materials, meeting notifications, catering).Build and cultivate relationships with artists, hotels, vendors and sales teams.
Develop and document contacts with third party vendorsOther duties and special projects as assigned.Required Qualifications:A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)1 – 2 Years of related work experienceProficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)Ability to communicate effectively to all levels of the business organizationAbility to build and cultivate relationshipsStrong written, verbal and listening communication skillsMust be able to work long hours including nights, weekends and some holidaysMust be able to travel to festival sites and stay on site for long periods of timeAEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.
AEG may require an employee to perform duties outside his/her normal description.