Admin Coordinator

Job Role: Admin Coordinator
Duration: 3 -12 Months
Location: Santa Monica, CA /Foster City , CA
The worker is expected to be onsite 2-3 times/week
*Vaccine/Accommodate Mandate in place for onsite roles*

Overview:
We are seeking a highly motivated individual to join us as a Contractor – Administrative Assistant to support a VP and an Exec Director in the Quality Department. It is important this individual has great attention to detail, has worked in a fast-paced environment, and has supported senior leadership
Responsibilities:
Manage calendars and meeting schedules in different time zones using MS Outlook
Assist with planning department meetings and events including support for agendas and meeting minutes, setting up rooms, and managing meeting attendees
Coordinating with other company administrative professionals as needed, including those supporting other senior leaders and Executive Team
Prepare materials and PowerPoint presentations for meetings and external events
Coordinate domestic/international travel and logistics
Process and complete expense reports in Concur in a timely matter
Provide support and process invoices using Oracle EBS
Assist HR and hiring manager in coordinating interviews and greeting candidates
Provide general administrative support, including preparing various corporate documents utilizing MS Word, PowerPoint, Excel, MS Teams, and Visio, maintaining files, and updating shared files on SharePoint and MS Teams
Occasional assistance with team event planning
Other duties as assigned

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