GOAL : Full-Time Accounts Payable Clerk to assist the Financial Department with invoice preparation and entry, check writing, vendor maintenance. The position will process a large number of transactions and as such needs to be efficient and accurate.

PRINCIPLE DUTIES/ RESPONSIBILITIES :

• Excellent spreadsheet and reconciliation skills are a must
• Ability to manage records of multiple companies and assist with intercompany transactions
• Prepare vendor invoices for input into the Accounts Payable system
• Responsible for the accurate and timely input of vendor invoices into the Accounts Payable system following the departmental procedures
• Field vendor questions, research paperwork, check voucher status and work with the vendor to resolve issues
• Review vendor statements and follow-up on all open issues Maintaining vendor records and 1099 information
• Work with the Controller and provide detail and/or copies of invoices they need to support the transactions in the general ledger
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Purchase order process
• Perform all related duties as requested

QUALIFICATIONS:

• Minimum 3 years prior A/P experience.
• Attention to detail and good organizational skills.
• Experience using financial systems.
• Must possess high standards of ethics and integrity.
• Good communication skills.
• Basic computer skills, data entry, and 10-key required.

WORKING CONDITIONS/ ESSENTIAL PHYSICAL DEMANDS :

Job Requirements:

• Account payable invoices for accuracy
• Maintain all accounts payable reports, spreadsheets and accounts payable files
• Reconcile monthly the accounts payable general ledger accounts to outstanding accounts
• Input approved invoices and produce accounts payable checks
• Must be fluent in both English and Spanish
• Maintain all accounts payable files
• Manage the accounts payable process
• Prepare accounts payable checks and reports
• Maintain verified accounts payable records
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files
• Approving vendor invoices for payment
• Generate accounts payable and refund checks
• Perform various accounts payable in order to analyze all accounts payable invoices for validity and accuracy
• Perform full-cycle accounts payable duties
• Provide timely and accurate payment processing by processing accounts payable checks
• Maintain accurate accounts payable records in SAP
• Ensure that all accounts payable data
• Maintain accounts payable reports, spreadsheets and corporate accounts payable files
• Reconciling monthly statements and related transactions
• Maintain all accounts payable records and vendor files
• Manage maintenance of accounts payable records