JOB SUMMARY:
The Accounts Payable Processor maintains record of monies owed by the agency.
Prepares checks for payment, gathers appropriate authorizations for disbursements, and logs all outgoing funds.
Makes deposits to bank.
Processes monthly Departmental Expenditure Reports.
Aids other departments in determining costs as needed for new contract proposals.
ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:
Opens and disburses mail, including sending incoming invoices for appropriate departmental signatures.
Receives, counts, and deposits cash, checks, and money orders in bank.
Verifies account codes and enters all Accounts Payable invoices in computerized accounting software.
Processes monthly Departmental Expenditure Reports.
Processes payments for benefit providers including distributing costs to departments.
Reconciles Open Payable Report with Accounts Payable Control Account on a monthly basis.
Maintains Accounts Payable Module in computerized accounting software, including entry of invoices, payments, and adjusting entries.
Computes monthly Worker’s Compensation payment, including departmental cost distribution.
Develops and delivers reports as needed for other departments and management.
Works in conjunction with other departments to determine whether new program proposals are financially feasible by using cost accounting methods.
Maintains records for all equipment and space leases.
Maintains monthly payments to vendors including prompt payment of rents and leases.
Reconciles all Accounts Payable accounts with vendors.
Report for work on time and as scheduled.
Ability to work effectively with co-workers, customers and others in a constructive and positive manner; listening to and objectively considering the ideas from others; ability to meet deadlines, and keeping your supervisor informed of work progress and timetables; respecting the diversity of our work force in actions, words and deeds.
All other duties as assigned.
PHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:
Ability to sit for prolonged periods and to move to various other locations in the complex.
Capability of working on a computer, calculator by touch, and use of other office machines as needed.
Ability to concentrate on complex tasks.
Ability to follow procedures in a logical order.
Ability to prioritize multiple tasks.
Ability to talk and hear clearly including use of telephone.
Be able to drive to bank to physically make bank deposits.
Must be fully vaccinated against COVID 19.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Accounting software, preferably QuickBooks
Expertise in computer software such as Excel and Word
10-key calculator proficiency
Computer literacy
EDUCATION/TRAINING AND EXPERIENCE:
Accounts Payable Experience of at least one year.
General Accounting knowledge
Some formal accounting education or classes.
Job Type: Full-time
Pay: $19.00
– $22.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Physical Setting:
Office
Schedule:
8 hour shift
Day shift
Monday to Friday
COVID-19 considerations:
All employees must be fully vaccinated against COVID 19.
Weingart Center also maintains a mask mandate and all employees must submit to regular temperate readings upon arrival to any of Weingart’s facilities.
Education:
Associate (Preferred)
Experience:
Accounts Payable: 2 years (Required)
QuickBooks: 2 years (Preferred)
Work Location: One location