ACCOUNTS PAYABLE (AP) SPECIALIST
About the Company:
Our client is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. They provide a variety of social services to Los Angeles area communities such as college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation.
JOB SUMMARY AND PURPOSE
Accounts Payable Specialist processes invoices for payment. The specialist prepares the voucher package, selects invoices for payment; prepares the appropriate documentation in preparation for disbursement of checks. Communicates with program personnel and vendors to reconcile problem invoices.
DUTIES AND RESPONSIBILITIES
- Codes invoices and matches to receiving documents and purchase orders.
- Process up to 300 invoices/monthly
- Reconcile vendor accounts
- Reviews documents for accuracy; maintains related files
- Prepares documents and enters data in to computer system
- Prepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendors
- Effectively manages assigned vendor accounts
- Meets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent efforts
- Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
- Assists in adjusting journal entry input; backs up
- Accounts Receivable functions – Assists in the training of new accounting personnel to the company’s accounting practices and procedures
- Other duties as required to meet department mission, as Directed by Accounts Payable Manager
EDUCATION:
- High school diploma (or GED/High School Equivalence Certificate)
- 2 years of Accounts payable experience.
- Knowledge of general accounting principles, regulatory standards and compliance requirements.
- Knowledge of accounting ledger process (General Ledger, and sub-ledgers as appropriate).
TECHNOLOGY SKILLS:
- Microsoft operating system: Outlook, Word, Excel, PowerPoint, Office. Database familiarity.
- MS Dynamics Great Plains software experience is a plus, bonus if you have Concur experience
- Skilled with 10-key by touch
SKILLS AND ABILITIES:
- Detail oriented, able to accurately interpret data.
- Able to maintain accuracy for a high volume of transactions.
- Sets priorities, handle multiple tasks, organized
- Strong written and verbal communication,
- Skilled problem solving and decision making
- Prompt, collaborative/team player, regular attendance, adaptable, communicator, organized.
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, with or without reasonable accommodation, including meeting qualitative and quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with ADA, FMLA, and other federal, state, and local standards
Salary Range for Accounts Payable Specialist: $50,000 – $55,000 annually (based on experience)
Creative Financial Staffing (CFS) specializes in placing professionals into accounting, finance, and human resource positions with companies across all industries/all sizes. In the LA market, CFS is affiliated with GHJ, a regional public accounting firm ranked Top 20 in the Los Angeles Journal’s Book of Lists. Due to our affiliation with GHJ and the strict regulations public accounting firms face today, CFS operates a little differently than many recruiting firms. We do not take a strong-arm approach. We are extremely consultative and professional!
We would like to speak with you to learn more about your expectations of your next career opportunity, and to see if we might be able to help you reach your goals.
Marilynn Ortega, Executive Recruiter
Website: www.cfstaffing.com