Location: Los Angeles, CA
Duration: 12 months
Description:
The Accounts Payable Specialist – AP Specialist – will be responsible for processing a high volume of invoice images in an automated system – Vendor Invoice Management – (VIM) with business rules and workflows.
– Some data entry is required for Optical Character Recognition fallouts.
– The Accounts Payable Specialist will spend a great deal of time problem solving to troubleshoot invoice exceptions, to take the proper workflow actions and to manage their workplace.
– This position handles both purchase order and non-purchase order invoices, 3-way matching (PO, invoice and good receipts) and may support multiple entities and end-users.
Job Responsibilities:
– Perform ICC Validation for optimal character recognition (OCR) fallouts by adding the invoice number, invoice amount, date, or currency.
– Manage workplace queue by efficiency processing a high-volume invoice in the Vendor Invoice Management System.
– Verify OCR accuracy by confirming key invoice fields when processing.
– Provide GL and cost center coding for assigned company or companies.
– Working knowledge of the non-PO exception table for assigned companies.
– Ensure VIM notes to approvers and buyers are clear.
– Electronically match purchase order exceptions with the PO, invoice and goods receipt for specific PO Types or Companies and understand sales/use tax regulations for commodities or company.
– As directed by supervisor, cross-train in other exceptions on workflows and business rules to efficiency process invoices
Job Requirements:
Position Requirements:
– Must have strong working knowledge of accounts payable concepts.
– Understanding of sales/use tax concepts.
– Ability to navigate and process a high volume of invoices electronically from an image using workflows and business rules.
– Ability to perform 2 -way and 3 -way matching.
– Intermediate Excel (Pivot Tables) required.
– SAP & Vendor Invoice Management (Open Text) experience preferred.
– Ability to multi-task and shift gears to perform different activities (e.g. invoice validation, invoice processing, (non-PO vs. PO)
– Ability to work within deadlines in a fast pace environment.
– Strong attention to detail.
– Excellent analytical, problem solving and organizational skills.
– Strong interpersonal and teamwork skills.
– Effective verbal and written communication skills.
– Takes ownership and is proactive.
– Positive approach to problem solving.
– Excellent customer service and a contagious enthusiasm.
Education:
– High school diploma or GED required.
– Bachelor’s Degree preferred. Emphasis in Accounting, Finance, or closely related scientific / technical discipline is preferred.
– Minimum of 2 years of related accounts payable experience is required.
Required Skills:
Accounts Payable
Commodities
Data Entry
Excel
Invoice
Additional Skills:
Invoices
Organizational Skills
Pivot Tables
Problem Solving
SAP
Accounting
AP
Coding
Customer Service
Customer Service Oriented
Finance
GL
Microsoft Excel
OCR
Optical
Process Invoices
Retail Sales
Self-Motivated
Workflow
Languages:
English (Speak, Read, Write)
Minimum Degree Required:
Completed High School (Diploma or GED)
- ICONMA’s Discrimination Disclaimer
- As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.