A Place Called Home has a great opportunity for a passionate and dedicated Executive Assistant to utilize their skills and implement creative ways to support the mission and vision of the organization while making a difference in the community.
Job Title: Executive Assistant to the CEODepartment: DevelopmentReports to: Chief Executive Officer (CEO) and PT to the Chief Development Officer (CDO)FLSA Status/Hours: ExemptAnnual Salary Range: $59,000.00 $64,000.00 ABOUT USA Place Called Home is a dynamic, non-profit youth and community center in South Central Los Angeles.
APCH provides educational programs, counseling, mentoring, music, dance and art classes, fitness and health and wellness opportunities.
As youth participate in our programs, they discover interests and talents and develop a better sense of themselves and their place in the world around them.
Our goal is to increase the likelihood that youth will stay in school, pursue higher education, attain viable jobs, and become active community members capable of making positive change in the world in which they live.Our mission is to serve youth and families directly and the optimal way to do that is in person.
The majority of our positions require employees to work onsite at our facilities.
We will always comply with or exceed government and public health safety mandates.
Our priorities and policies to protect the safety and health of our staff and members may require special protocols on our campus and/or may require us to work remotely on a temporary basis.
APCH COVID-19 Vaccination PolicyA Place Called Home will be mandating COVID-19 vaccines for our staff.
Consistent with our mission and values, and the duty to provide and maintain a workplace free of recognized hazards, A Place Called Home (“APCH”) has adopted this policy to safeguard the health and well-being of our staff and our families, members and their families, volunteers, vendors, and others who spend time on our campus, and the community, from the risks associated with COVID-19.
All new hires must provide proof of their first dose of the vaccine on the first day of employment, if not fully vaccinated, and will have 30 days from their date of hire to complete their COVID-19 vaccination and submit proof of completion to the organization’s HR department.
How To Apply:After setting up your account, please ensure to fully complete the application in order to be considered.
The application will be considered complete, once you have submitted your resume, cover letter and have signed the application.https://www.Paycomonline.Net/v4/ats/web.Php/jobs?clientkey=EC0897526493DC96E79F1D7A7FB8D485 Our commitment to our staff wellness, development and experience:A Place Called Home is committed to supporting our hard working staff by creating a work environment that builds relationships, careers and experiences through collaboration and transparent communication.
We don’t just talk the talk but we walk the walk.
Below are just some ways in which we support our staff:Health and WellnessHMO & PPO Medical and Dental Plans with APCH covering the majority of the group costs25K Basic & Accidental Life Insurance-no cost to the employeeFSA, DFSA and Supplemental Insurance to support your out of pocket costs401K Retirement Plan with employer matchGenerous Time-off: Paid winter break, 2 wellness days, 13 holidays, 2 weeks+ vacation, 88 hours for sick days, Incentive time off opportunitiesAssistance and funds for emergenciesEmployee Assistance program to support your work life balanceProfessional DevelopmentGallup’s Strengths Assessment for all employeesQuarterly Employee TrainingSpecialized Manager TrainingLeadership Training through our Leaders In Training Program (LIT)Professional development support and financial assistanceCPR & First Aid Training certificationCollaborationEmployee Engagement Committees: employee recognition, new hire experience, supporting community organizations, creating fun staff events, justice, equity, diversity & inclusion and wellness.Monthly Employee Acknowledgment by Colleagues and SupervisorsEmployee Portal Staff Communication & Resources available at any timeTouchPoint-Monthly all staff meetings SUMMARYThe Executive Assistant to the CEO (EA) provides administrative support to the APCH Chief Executive Officer (CEO), and also works to support the Chief Development Officer and the Development Department team to provide support for fundraising activities, donor stewardship and community relations.
The Executive Assistant will provide executive administrative support and will be responsible for confidential, detail-oriented, and time-sensitive materials and tasks.
They will also act as the administrative liaison between the Board Administrative Consultant and the CEO.
Essential Duties & Responsibilities:Communication & SchedulingServe as the primary point of contact and representative of the CEO at all times (includes modeling adherence to APCH philosophy, team support, and policies)Manage CEO’s daily calendar, including supporting meeting preparation by providing pertinent notes and bios, and provide CEO with weekly and as-needed briefsProvide support for CDO with scheduling, administrative projects and donor meeting preparation and stewardship efforts.Download intelligence from CEO and transcribe to multiple repositories and/or share as directedPrepare materials and generate or edit correspondence, communications, and other documents to support the CEO in planning, convening, leading, attending and presenting at meetings, interviews, public speaking engagements, etc.Receive the CEO’s incoming calls and correspondence in a professional and courteous manner directing requests to the appropriate individual(s) and/or providing the support requestedProvide support for the CEO’s outgoing correspondence, generating first drafts at timesAssist the CEO in preparing all necessary materials (agenda, executive report, departmental report, communicating with the board admin consultant) for quarterly board meetings, ad hoc committee meetings, and annual board retreatsServe as initial point of contact for requests and inquiries from the Board of DirectorsWork closely with the CEO, CDO and Development Directors to address board needs in a timely mannerCoordinate, attend and provide administrative support for board and committee meetings; generate minutes and task lists in alignment with the Board Administrative ConsultantUpdate and maintain board files and online shared files via Boardable.Com, in alignment with the Board Administrative ConsultantMaintain the highest standards of care, professionalism and confidentialitySchedule internal and external meetings and arrange logistics, securing privacy if necessary for the CEO’s meetings with the Board of Directors, Organizational Leadership Group.
Donors, Staff, and other guestsSchedule meetings for the Organizational Leadership Group, Executive Management Team, Board Executive Committee Review and respond to emails on behalf of the CEO in a timely mannerAct as an accountability partner with CEO, development team and Board liaison.Monitor and manage pending projects and follow up to ensure execution.Administration & Development SupportManage Google docs and forms for the CEO and development department, as neededOrganize, prioritize and maintain CEO filesConducting research and data analysis as assignedMaintain weekly agendas for the following:Organizational Leadership GroupCEO + EA 1:1’sAssist with in-person & virtual event planning and execution; Secure and prepare meeting venues as neededProvide support for major fundraising eventsAssist with the planning of Staff Retreats, Development Department RetreatsCreate and/or update policies and procedures for department record-keeping and trackingResponsible for purchasing & managing inventory of general supplies and materials needed for the development department and kitchenette areaSubmit receipts and invoices to the Accounting team, via Procurement Express platform, for processingResponsible for daily data entry to maintain and update the CEO contacts, correspondence and meeting notes as well as data entry in Salesforce and departmental repositoriesPrepare and mail donor letters and cards on behalf of the CEOCoordinate travel arrangements for CEO as-neededTravel to and from off-site meetings and special events Operate office equipment (i.E.
making copies, sending faxes, etc.)Manage inventory and restock APCH printed materials, letterhead, note cards, business cards adn promotional items used for employee and donor gifts.Prep meeting rooms for visitor meetingsBook meeting spaces internally and externallyManage outgoing communications, including CEO mail and development campaigns (stuffing, sealing, postage, and placing in outgoing box)Screen, train, and supervise department interns or volunteers when applicableMaintain and submit all paperwork in a timely manner (monthly reports, agendas, expense reports, etc.)Other ResponsibilitiesAssist with special projectsServe as frontline service representative for VIP’s and all guests of the CEO by providing hospitality, parting gifts (APCH swag), professional and courteous support, directing requests to appropriate staffIn collaboration with Development staff, maintain orderliness in development suite, ensuring a professional and welcoming environment for guests and staff cross-departmental assistance as neededAdhere to the highest ethical and professional standards and values at all timesPerform other tasks as assignedQualificationsThe ideal Executive Assistant to the CEO is an individual who carries high personal and professional standards and enjoys partnering with others to achieve successful outcomes.
To be successful in this role the Executive Assistant will focus on achieving excellence of service and performance in the five core competencies identified by the agency: integrity & trust, adaptability, accountability, learning and development and compassion.
As the Executive Assistant, the candidate will also be expected to excel in the five Development competencies of: internal & external collaboration,communication, prioritizing & planning, analytical thinking and work quality & innovation.
The candidate will embrace the APCH culture of a learning organization and strive to constantly improve upon systems and services for the benefit of our employees and our constituents; and will be demonstrably committed to their own ongoing personal and professional development.
Our culture encourages individuals to speak up, we respect diversity of thought, and we look to our staff to be candid with concerns and constructive suggestions.
Together, we can continue to take APCH to even higher levels of excellence and service to the community.
Technical and Performance SkillsExcellent Oral and Written CommunicationProfessionalismCustomer ServiceTime ManagementAbility to multitaskFlexibilityMission-DrivenDedicated to excellenceDetail-OrientedResourcefulInnovative and CreativeMicrosoft Office SkillsAbility to collaborate effectively across departments and teamsAbility to organize and prioritize multiple competing projectsTechnical proficiency with Microsoft Office (Excel, Word, PowerPoint, etc.)Bilingual (English/Spanish) PreferredExceptional Planning & OrganizingKeeps to schedules; arrives punctually for work and meetingsDemonstrates a commitment to the organizationCompetent and proficient knowledge of the Google Suite and Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointExperience with CRM software,Salesforce knowledge preferredImpeccable integrity and ability to maintain confidentiality; excellent judgmentStrong business acumen and an ability to multi-task successfullyWell developed project & time management skillsSelf-motivated with high initiative and resourcefulnessMature and polished professionalism and comportment with colleagues, the general public, and high profile individuals Education & ExperienceBachelor’s degree from an accredited college or university a plusAt least two (2) years prior administrative support experience required, preferably at the C-level, and/or nonprofit or arts institution environment Additional InformationMust be willing to work flexible scheduleMust work well with diverse populations of colleagues, employees, constituents and donorsPhysical and Mental DemandsAble to work in high energy level environment typical of a youth centerSitting and use of hands/vision for computer work for extended periods of timeLift up to 25 pounds occasionally A Place Called Home provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including but not limited to pregnancy), gender expression, gender identity or sexual orientation, military and veteran status, medical condition, ancestry, marital status, citizenship national origin, age, physical and/or mental disability or genetics.
In addition to federal law requirements, A Place Called Home complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Background screening required