We are hiring an Operations Assistant to support the Operations Department. If you have experience in coordinating all facets of physical plant maintenance, this may be the perfect opportunity for you.
What’s in it for you:
- Monday – Friday: 8am – 4:30pm
- Pay Rate: $20/hr.
- 6-month duration, or longer
What you will do in the role:
- Coordinate all facets of physical plant maintenance.
- Service help desk requests, maintain keys and key cards, and interface with repair personnel and other vendor.
- Assist supervisors with sourcing, comparing, and recommending bids for repair work and other facility related functions.
- Maintain the equipment inventory and identification tagging, perform physical inventory of assets as needed.
- Prepare meeting rooms for use by staff and authorized visitors.
- Handle daily kitchen supply distribution and maintain adequate kitchen and paper supplies. Order supplies as needed when minimum inventory levels are reached.
- Assist with the management of all aspects of the agency’s building and parking card programming.
- Provide backup in bookkeeping of supply ordering and supply receipts according to the fiscal guidelines and CSI’s policies and procedures.
- Process received supplies and assist in storing received supplies.
- Assist in processing all outgoing mail, and maintain postage meter records, including adequate balance and monthly postage documentation for fiscal records.
- Store agency files at offsite location. Assist with the management of all aspects of the agency’s records retention program.
- As a part Conduct workspace ergonomic assessments as needed.
- Manage all components of the CSI recycling program.
- Provide backup services to other Operations staff.
- Assist the Operations Coordinator with performing the formal training of staff, including and not limited to production of training and conducting presentations.
- Assist the Operations Coordinator with the overall planning and evaluation of Operations services.
- When requested by Operations Coordinator, represent the Operations department at meetings with internal clients, business partners and vendors.
- As needed, be available to respond to urgent after hours and weekend facilities concerns.
- As needed, drive agency or personal vehicle to provide offsite support for agency business.
- Work mandatory overtime to support agency business, when needed.
Other duties as assigned.
Qualifications:
- High School graduate or equivalent, some college preferred. Related work experience may be substituted for college level education.
- Minimum of two years general office/administrative support work experience, preferably in an Operations/Facility related position.
- Must have knowledge of general operations and facilities management. Strong computer skills required. Bilingual English/Spanish is a plus.
- Requires strong problem-solving and follow-up skills. Ability to work well under pressure and manage priorities to meet tight deadlines.
- Must have strong multi-tasking and organizational skills.
- Requires excellent customer relations skills with the ability to communicate effectively with all levels of management.
- Requires the exercise of independent discretion and judgment in determining course of action for specific situations. Involves application of broad knowledge of operation and facilities management.
- Requires ability to lift 40 pounds as well as the physical agility and strength to regularly lift and/or carry office supplies or materials. On an as needed basis