Description:
JOB SUMMARY
Under the supervisor of the Office Manager, Scanning Clerk is responsible for scanning all patient information into Electronic Medical Record and PM system according to established procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for scanning all patient information into Electronic Medical Records
Maintain high level of confidentiality with patient information
Scan documents to appropriate encounters/orders/document list within computer system
Upload documents to specified areas of PM and EMR systems
Check documents for accuracy and proper placement in EMR systems
Read incoming material to establish content or title
Maintain knowledge of all scanning requirements in order to scan documents correctly
Communicate with supervisors, managers, providers to complete tasks accurately and in timely manner
Retrieve, sort, and scan documents in appropriate files
Adherence of hospital tracking protocol and workflows
Contribute ideas/solutions for process quality improvements
Sort material in accordance with filing system used
Review and understand the document appropriately to determine which folder the document to be scanned.
Perform other duties and assist in department projects as assigned
EDUCATION, TRAINING AND EXPERIENCE
High School graduate or GED preferred.
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Requirements:
KNOWLEDGE, SKILLS AND ABILITIES
Ability to find solutions when barriers are identified.
Strong documentation skills.
Ability to multi-task and prioritize when needed.
Ability to independently seek out resources and work collaboratively.
Ability to read, understand and follow oral and written instructions.
Experience and work ethics that supports working within a high functioning, team-oriented environment.
Demonstrates a willingness and ability to work under supervision.
Ability to develop and maintain good working relationships with staff.
Ability to use computer and learn new software programs.
Excellent interpersonal skills reflecting clarity and diplomacy and the ability to communicate accurately and effectively with all levels of staff and management.
Demonstrates ability to work in a regulatory climate that includes oversight of state and federal entities, payer contracts etc.
Possesses ability to communicate effectively, both verbally and in writing.
Possesses genuine respect for others and acceptance of their individual social and cultural traits.
Proficient knowledge of Microsoft Outlook.
Able to travel and attend professional meetings, conferences, trainings and clinic sites.
Demonstrate flexibility, enthusiasm, and willingness to cooperate while working with others in multi-disciplinary teams.
Ability to read, understand and follow oral and written instructions.
Excellent command of the alpha numeric system.
Ability to handle standardized situations with occasional variations.
Interpersonal/human relations skills.
Excellent organizational, time management, communication skills.
Detailed oriented skills
Ability to maintain records and files.
Performs other related duties as assigned.
PHYSICAL DEMANDS
Position requires prolonged sitting at a computer, some bending, lifting, stooping and stretching.
Good eye-hand coordination and manual dexterity sufficient to operate a computer keyboard, photocopy machine, telephone, and other office equipment is also required.
Employee must have normal range of hearing and eyesight.
NOTE: The essential job functions for this position include, but may not be limited to those listed in this job description.
Employees hired for this position must be able to perform the essential functions of this job without imposing significant risk of substantial harm to the health or safety of themselves or others