Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Perform clerical duties including typing, filing, and completion of simple forms.
- Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Track inventory of office supplies and inform the management about any shortages.
- Answer phones, direct calls to appropriate individuals, and prepare messages.
- Copy, sort, and file records related to office activities, business transactions, and other matters.
- Maintain company files and records to ensure they remain updated.
- Maintain filing systems either manually or electronically.
- Prepare letters, memos, forms, and reports according to written or verbal instructions.
- Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.
- Manage calendars and schedule appointments.
- Record minutes of meetings and transcripts.
- Manage basic bookkeeping duties.
- Prepare and mail bills, contracts, and invoices.
- Help with office management and organization processes.
- Plan and book travel arrangements and venues for company events.
- Other duties as assigned.
- Clerical experience preferred.
- Strong knowledge of office procedures and basic accounting processes.
- Outstanding communication and organizational skills.
- Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications.
- Must be a fast typist with excellent multi-tasking abilities.
- Proficient with Microsoft Office Suite or related software.
- Proficient with QuickBooks a plus.
- The ability to remain positive and flexible in a small workplace environment
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