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Kaiser Permanente

This is a Full-time position in Los Angeles, CA posted June 10, 2021.

Description: Under indirect supervision, check a variety of documents which authorize or request payment transactions for accuracy and completeness; complete accounting documents to process documents for payment. Communicate with vendors and internal departments to assist in resolution of payment problems. Assist with A/P system. Act as liaison between Regional Account Payable and the area medical centers. Essential Responsibilities: Checks, verifies and processes designated types of documents for payment. Receive, sort and verify documents such as invoices, checks requests and expense reports for appropriate approvals, valid account code distribution and assignment of vendor numbers. Batches verified documents for submission directly to the Senior Clerk of Data entry section of Accounts Payable. Contacts regional department and Accounts Payable Departments by phone or message to request missing or incorrect documentation to ensure timely payment of bills; may return incomplete documents to the appropriate department contacts. Review PAP 170, PAP 271, and/or PAP 675 reports and aide in their problem resolutions. Contacts Senior Clerk of the Clerical Support section of Accounts Payable when in doubt about the propriety of submitted documents. Communicates directly with vendors and local medical center personnel to assist in resolution of payment problems, by telephone, written correspondence, or by face-to face discussion.Answers inquiries from medical center personnel as to status of previously submitted documents. Coordinates communication efforts between medical center and Regional Accounts Payable. Explains to vendors why short payment or no payment were made and what action the vendor must take to get situation correct to result in payment. Assists vendor in identifying correct individual or department to contact. Instructs vendor in proper billing methodology to ensure timely payment by Kaiser. Action which needs to be taken by Accounts Payable will be documented and forwarded to the Senior Clerk of the research section of Accounts Payable. Assists and in- services medical center personnel in use of the Accounts Payable (VQ) and Purchasing (PQ) inquiry functions as well as account code validation function (MV) of the Materials Management System (MMS) for those individuals with MMS access. Acts as the liaison between Regional Accounts Payable and personnel at the medical center for all routine functions covered by this job description. On an ongoing basis, recommends to Accounts Payable management ways in which this job description should be modified to better serve the needs of the Program.Additional job functions will not be performed until such time that a formal revised job description has been approved by Program management. Establishes and maintains courteous, cooperative relationship with vendor representatives and Program personnel. Pay Grade: 13 Basic Qualifications: Experience Five (5) years Accounts Payable experience or commensurate education (one(1) year of business education) required. Education High School Diploma/GED with equivalent Math and English skills. License, Certification, Registration N/A Additional Requirements: Computer literacy includes but not limited to Windows, e-mail, word processing and spreadsheet. Equipment Utilized: Computer terminal, telephone, calculator/adding machine and fax machine with proven interpersonal skills and types 40 WPM. Typing must be current within one (1) year. Please contact Human Resources for testing Preferred Qualifications: Associate Degree in Business Administration or two (2) years of commensurate education. Notes: This is a temporary position for approximately three (3) months. Primary Location: California,Los Angeles,Annandale No. 1 Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri, Working Hours Start: 08:00 AM Working Hours End: 04:30 AM Job Schedule: Full-time Job Type: Standard Employee Status: Temporary Employee Group/Union Affiliation: B01|SEIU|Local 399 Job Level: Individual Contributor Department: Regional Service Center – Optical Lab – Administration – 0806 Travel: Yes, 5 % of the Time Load More Click here for additional requirements > Share This Job