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Contract Management Software Specialist/Admin

Aimbridge Corporate

This is a Contract position in Los Angeles, CA posted June 11, 2022.

Job Summary: Implement and manage new iCertis contract management system (CMS) to track corporate and property level contracts expiration and renewal dates corresponding insurance certificates and other key elements.

Assist with contract migration and abstracting.

Support contracts procurement transitions sales and operations teams by running reports to respond to audits and diligence requests and to track spend and other analytics.

Responsibilities: QUALIFICATIONS: Bachelor’s degree or equivalent.Demonstrated experience with problem-solving and critical thinking.Proficient in MS Word Excel AdobePro DocuSign and PowerPoint software programs.Excellent written and verbal communication facilitation and presentation skills.Excellent organizational skills detail-oriented self-driven ability to prioritize effectively.Excellent people skills project management skills and business acumen.Proactive and results oriented; continuously strive for improved efficiency and effectiveness.Experience and working knowledge of contracting and procurement processes is strongly preferred.Prior experience working with iCertis contract management software or other CMS solution preferred.JOB RESPONSIBILITIES: Maintain iCertis contract database including abstracting key terms conditions performance requirements and dates; establish automated reports and communications through platform.Coordinate regularly with contracts auditor contracts administrators and procurement team members to run reports conduct analysis report on data trends.Coordinate with IT to ensure CMS system interfaces properly with corresponding programs.Conduct training and webinars for other contract management software users; act as subject matter expert of contract management software for company.Serve as primary point of contact between company and contract management software team; provide technical support to property users.Participate in meetings and on committees as requested by supervisor.Perform other duties as assigned.

Property Details: Aimbridge Hospitality is the leading, global, third-party hotel management company operating branded full service, select service, luxury hotels, destination resorts, convention centers and lifestyle hotels.

Aimbridge merged with Interstate Hotels & Resorts in 2019, and now represents a premium portfolio of more than 1,400 branded and independent properties in 49 states and 20 countries.

Aimbridge is based in Plano, Texas and has additional corporate offices in Atlanta, Calgary, Chicago, Fargo, Puerto Rico, San Clemente, Scottsdale, Toronto and Washington D.C.

Aimbridge’s International Division, Interstate Hotels & Resorts, has supporting offices spread across Europe in Amsterdam, Birmingham, Glasgow and Moscow.