The ideal candidate will have previous experience.
SUMMARY Assists the Director of Catering and Conference Services in coordinating the arrangements and booking for group meetings and conferences, in a manner that is consistent with company commitment to excellence in service.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may be assigned.
1.
Provides clerical, administrative and organizational support to catering and Conference Services functions and events in a professional and enthusiastic manner.
2.
Creates menus, food labels, door cards and signage for groups, as needed.
Courteously and professionally answers all incoming calls and takes messages when needed.
3.
Promptly logs and distributes catering leads while obtaining the necessary information from each inquiring guest.
4.
Always smiles and greets guests in a courteous manner and promotes a positive, guest-oriented attitude among other employees.
5.
Prepares and distribute a weekly pilot (program of arrangement of events, both in-house and client functions) that consists of BEO sheets for every function happening that week to all departments throughout the property.
6.
Completes and distributes daily memos, notices, and change notices for all department heads.
7.
Assists with the set up and coordination of pre-conference meetings.
8.
Assist in building and maintaining vendor/client relations.
9.
Assists in group room coordination.
10.
Reports any safety hazards or injuries making recommendations to eliminate future liabilities.
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily according to company standards.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: College Degree Required (BS).
Language Skills: Ability to read and interpret documents in English such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.
Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability: Ability to apply common sense understanding to carry out simple one
– or two-step instructions.
Ability to deal with standardized situations with only occasional or no variables.
Computer Skills: Knowledge of keyboard operation, Windows 98 or above, and Internet.
The employee should be able to type a minimum of 25 words per minute, in order to opportunely input data into the computer.
Delphi and Delphi Diagram knowledge is a plus.
To apply visit our career site: https://www.evanshotels.com/careers The following position will be filled in accordance with the process set forth in California Labor Code Section 2810.8 and San Diego Municipal Code 311.0101 et.
seq.