Ref ID: 03080-0011848558
Classification: Human Resources (HR) Assistant
Compensation: DOE
Nonprofit in Inglewood, CA is seeking an HR Assistant to join their team. The Human Resources Assistant reports directly to the HR Director.
ESSENTIAL FUNCTIONS:
Personnel Recordkeeping
- Accurately maintain employee databases and personnel files. Ensure updates to database and file documents by the end of the day each Friday.
- Procure documentation required for Personnel files from staff, ensuring compliance with applicable audit standards.
- Prepare documentation for various human resource changes and actions; review completed forms for signatures, proper entries, and appropriate information.
- Document all employee training in the employee database and ensure annual staff training requirements are met.
- Create shadow files for outer offices to comply with CCL rules and regulations. Coordinate with outer offices to ensure appropriate updates are completed.
- Receive and respond appropriately to employee requests for various leaves of absence.
- Process employee terminations ensuring proper documentation in the personnel file.
- Provide weekly status updates regarding new hires, terminations, and other employee changes to management and other key stakeholders.
- Onboarding
- Assist Recruiting & Onboarding Specialist in all administrative tasks related to a new hire.
- Send equipment needs and new hire set-up requests to IT and other partners.
- In absence of Recruiting & Onboarding Specialist, perform new hire orientations with a review of all benefits and agency policies.
- Customer Service & Admin Support
- Explain company personnel policies, benefits, and procedures to employees or job applicants.
- Provide accurate information to supervisors, coworkers, and people outside the organization by telephone, in written form, email, or in person.
- Maintain badge system in PremiSys and audit information to ensure information is accurate and current.
- Verification of employment requests and letters.
- Assist with mail distribution.
- Fill in as backup support when necessary to the Onboarding Specialist, Benefits Specialist, and Recruiter.
- Reports
- Responsible for submitting monthly Verisys report.
- Maintain and provide reports, forms, and documents by the established deadlines.
- Generate monthly and quarterly reports, including but not limited to in-service reports, licenses and certifications, extensions list, I-9 verification, vehicle identification, badge list, etc., and federal and state posting requirements.
- Develop queries and prepare unique data searches and reports as needed.
Audits
- Conducts audits, participate and provides data and information for internal and external audits.
- Conducts monthly federal and state posting requirement audits.
Job Requirements:
- A bachelor’s degree in Human Resource Management or related field and at least two years of clerical experience in a professional office setting preferably related to HR or payroll, or an equivalent combination of education and experience.
- Able to type 45 wpm.
- Proficient in Microsoft Word and Excel.
- Communicate effectively, both verbally and in writing, with supervisors, employees, and the public.
- Mastery of the English language, including the ability to edit and ensure grammatical correctness of written materials in English.
- Knowledge of Microsoft Outlook, Access, PowerPoint, and Publisher is strongly preferred.
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