Role: Human Resources Assistant
Location: Los Angeles, C.A.
Type: Full-Time
Duties and Responsibilities:
Provides support related to personnel and staff recruiting activities for the California offices.
General HR:
Creates and maintains employee personnel files and other human resources records which may be of a complex and confidential nature.
Enters and updates employee information in Human Resources Management System (HRMS).
Helps with new-hire on-boarding procedures including initiating hiring in HRMS, preparing new employee orientation schedules, and ensuring all necessary paperwork is properly filled out and filed.
Maintains benefits packet and conduct benefits orientation for new hires.
Coordinates employee termination procedures and ensures all necessary paperwork is completed and filed.
Responds to HR related questions or requests, including employment verification requests.
Provides research support related to HR topics.
Orders flowers, coordinates and distributes gifts and charitable contributions for all occasions.
Assists with organization of firm functions and HR events (staff appreciation, flu shots, etc.).
Provides administrative support such as arranging meetings, scheduling interviews, opening and sorting mail, and photocopying and faxing materials.
Shares responsibility with other HR support staff members for overall operations of the department.
Provides assistance in the absence of others as necessary.
Performs other duties and special projects as assigned
Staff Recruiting:
Monitors and maintains staff recruiting inbox.
Creates candidate profile and links the candidate to job requisition.
Uploads and maintains resume; maintains applicant files and logs for legal compliance.
Conducts employment verifications/references checks.
Assists in preparing and extending offer letters.
Provides other administrative support as needed.
?Qualifications:
One to three years of HR experience.
College degree preferred.
Proficient in MS Office.
Prior experience in law firm conflicts required.
Strong organizational and customer service skills; effective verbal and written communications skills; ability to handle data with confidentiality; proactive and flexible, with sharp attention to detail.
Human Resources HRIS experience a plus.