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HRIS Manager | Human Resources Administration

Goodwill Industries of Southern California

This is a Full-time position in Los Angeles, CA posted January 10, 2021.

n Primary Responsibility / Summary n n Manages all aspects of HRIS for people services reporting including headcount, recruiting, benefits, compensation, workforce management, and compliance.  Works closely with the Human Resources Operations department to ensure excellent employee experience.  Configures Human Resources Information System and related employee records.

Creates reports, develops and implements policies and procedures for the HR function.  Responsible for the overall integrity and accuracy of Company employee data.

n n n n Essential Duties & Responsibilities  n n 1.

Advises on procedures and practices within the HR function so HRIS is integrated.  Provides direction, and creativity to all aspects of the processes involving employee data, personnel files, HRIS system, and strategic business operations involving employee data.  Oversees the development and implementation and maintenance of HRIS-related process and procedures manuals; responsible for identifying the appropriate training and education required to use HRIS systems.

n n n n 2.

Responsible for all facets of planning, design and implementation of the HR function related data including Core HR Administration, Scheduling, Time and Attendance, Recruiting/Onboarding, Benefits, Performance Management, etc.    Represents HR on cross-functional teams by providing consultative and functional assistance for ongoing administration of HRIS system modules.

Participates, directs, and coordinates HRIS activities of the Company to maximize the use of the HRIS system and processes and maintain its functionality.  Enhances the employee experience in engagement through simplifying workplace processes.

n n n n 3.

Provides consultative support to Payroll team, to ensure smooth operation of the shared employee database and related processes.

Understands how different deduction codes affect pay advices and flow to the GL.  Uses strong understanding of budgets and variances to budget to ensure monthly HR department accounting is accurate.

n n n n 4.

Analyzes current business/workflow processes and requirements within HR to align HRIS technology with the GSC’s strategic initiatives.  Invests energy in scanning outside department systems to see if there are leveraged opportunities.  Assists the selection, configuration and implementation or modification of HRIS and other HR related solutions.  Drives ongoing efficiencies through increased automation, process improvement and systems implementations.

n n n n n n 5.

Responsible for managing all aspects of employee data to ensure high levels of data quality and data security/compliance.

Manage maintenance and accuracy of employee data, for reporting and distribution.   Creates and implements audit procedures and mechanisms to ensure data integrity.

n n n n 6.

Ensure services are in compliance with professional standards, state and federal regulatory requirements related to recordkeeping and reporting.   Provides data and reports to governmental and funding agencies as required on a timely manner.  Manages HRIS-related vendor relationships; monitors and manages the performance of third party vendors and service providers (quality, delivery, and cost).

n n n n 7.

Configures system options to take advantage of new modules, and meet business needs leveraged within the HRIS and dependent systems.  Manages Human Resources record keeping systems to streamline processes.  Provides employee statistics, and ensures proper documents maintained in electronic employee files.  Proactively provides advice concerning the HRIS system and potential leveraging of architecture of other company system capabilities opportunities.

n n n n 8.

Manages the integration of HRIS into the way Goodwill conducts business by using HR data and analytics to drive business decisions and results.

Collaborates with the Payroll, Finance, IT and other departments to ensure Human Resources data-related functions are performed in an accurate and timely manner.

n n n n 9.

Oversees training and implementation of employee and manager self-service HRIS tools.

Assists other departments with special projects, reports, graphs, charts and surveys related to employee statistics.   n n n n 10.

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.  Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; motivating, rewarding and disciplining employees; addressing complaints and resolving problems.  Manages, coaches, and develops direct reports; increase the bench strength and flexibility of the team.

n n n n Additional Duties & Responsibilities  n n 1.

Other duties and special projects as assigned.

n n n n Supervisory Responsibilities n n
• This job supervises 1 HRIS Analyst   n n n n n n Qualifications n n To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

n n n n Education & Experience n n
• 5 years system experience, with strong understanding of how HRIS is best leveraged in an enterprise environment.

n n
• Significant depth in Ceridian-Dayforce related experience or similar SaaS related experience.

n n
• Bachelor’s degree from a four-year university required.

n n
• Advanced skills in Excel.

(i.e.

Pivot tables, lookup functions).  n n
• Excellent project management skills, with the ability to work collaboratively and influence cross functional teams.

n n
• Ability to quickly learn and synthesize new technologies with existing technologies.

Experience with a wide variety of application environments.  n n
• Advanced quantitative and qualitative analytical skills.  Ability to synthesize data and draw inferences.

n n
• A positive team motivator.  n n
• Results driven with a strong detail orientation.  Experience with distributive workforce.

n n
• Strong administrative and organizational skills with the ability to take initiative to complete assignments and job responsibilities with minimal supervision.  n n
• Must be detail-oriented with strong leadership and time management skills.  n n
• Collaborative team player, leadership ability, creative problem solver.

n n
• Professional verbal and written communication skills, effectively communicate to all levels of the organization.  Excellent customer relations skills.

n n
• Ability to maintain a positive professional manner at all times while working in a fast-paced environment with multiple projects, deadlines and timelines.

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