POSITION: HR/Payroll Coordinator
SUPERVISOR: Human Resources Director
STATUS: Hourly/Non-Exempt
LOCATION: City of Industry
COMPANY
The Mission of the Food Bank is to mobilize resources to fight hunger in our community.
The Food Bank serves more than 900,000 clients on a monthly basis and, in 2020 distributed 174 million pounds of food, the equivalent of 143 million meals.
Los Angeles Regional Food Bank employees are hired because of their skills, and because of their commitment to our mission.
This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County.
Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity.
Our organization is committed to maintaining a positive and engaging workplace for all employees.
ESSENTIAL FUNCTION
The HR/Payroll Coordinator is responsible for providing administrative support and performing a variety of Human Resources and Payroll functions.
These functions include preparing and maintaining payroll and timesheet reports, timesheet audits, benefits enrollment packets, new hire orientation packets and other human resources forms, and performing all other responsibilities as directed.
The Coordinator also ensures all records, orientation programs, forms processing, and handling of confidential and time-sensitive documents are kept in line with policy and established practice.
WHAT YOU’LL DO
Payroll & Reporting: Working closely with the Payroll/HRIS Analyst out of our Los Angeles location, will assist with the payroll process, ensuring the timely data entry of changes to employee files through ADP WorkforceNow.
Working closely with the Payroll/HRIS Analyst, will run reports and check accuracy of overtime, absences, incentive or differential pay, etc.
Assist with preparing reports and auditing information.
Process workers’ compensation claims reports and ensure OSHA Log 300 completion.
Talent & Recruitment: Handle staffing and recruiting requests by posting job ads, reviewing incoming resumes, assist with interview scheduling, and ensuring prompt and timely closure of open jobs.
Work with HR Generalist and Talent & Culture Lead out of our City of Industry location, on-boarding all new employees.
Emphasize the importance of building healthy teams and business relationships through empathy, respect, fairness and adherence to applicable state and federal laws.
Compliance: Work with the HR team to process insurance bills and service invoices such as background checks, pre-employment physical exams, etc.
Communicate all concerns regarding HR, Payroll and Staffing to the appropriate Supervisor on a timely basis.
Answer employee questions about policies and procedures, and refer to other HR team members as needed.
Maintains and audits personnel files for current and terminated employees according to protocol.
Provide customer-centric, responsive and accurate information to internal clients through phone, in-person and email interactions.
QUALIFICATIONS
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Bachelor’s degree preferred, High School diploma required; 1–2 years’ experience in Payroll or Human Resources within a non-profit or unionized environment preferred; or equivalent combination of education and experience
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Knowledge of CA employment and wage & hour laws.
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Must be resourceful and possess good analytical skills with the ability to think creatively to solve problems
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Ability to work cohesively as a team as well as work independently, demonstrating a service-first ethic
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Well organized and detail oriented, highly adaptable and be able to maintain challenging projects
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Excellent interpersonal communication skills with strong EQ and relationship-building skills
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Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation.
Must be proficient in MS Word, Excel, Power Point and use of the Internet, with working knowledge of HRIS systems such as Paychex, ADP, etc.
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Must possess valid CA driver license and insured vehicle
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Highly adaptable, flexible and attentive to details, not averse to commuting between two locations
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Tactful, empathetic and able to maintain confidentiality
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Passion for the advancement of the organization’s mission
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Commitment to the seven values of the organization: respect, stewardship & accountability, collaboration, urgency, service, integrity and diversity.
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Bilingual English/Spanish
BENEFITS
We offer a comprehensive benefits package:
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Medical, dental, vision and flexible spending accounts.
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Employer paid Life Insurance and Long Term Disability.
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403(b) retirement savings plan.
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Employee Assistance Program.
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Vacation: Two weeks for the first three years.
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Sick Time: Nine paid days per year.
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Holidays: Nine paid holidays per year, eligible upon date of hire.
As a part of the Food Bank’s pre-employment screening process, all potential employees are subject to a Criminal Background Check.
In instances of a federal, state or locally declared emergency, Los Angeles Regional Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.
Los Angeles Regional Food Bank is proud to be an “Equal Opportunity Employer.”