Payroll/Benefits Associate
Duties & Responsibilities
COMPANY OVERVIEW
We are large Imaging group, with 26 locations in Southern California, proud leading providers of quality healthcare to the community.
Our centers are equipped to treat diagnostics, traumatic, and life-threatening injuries, with caring and innovative team of healthcare professionals dedicated to enthusiastically improving the health and quality of life of the people we serve.
POSITION OVERVIEW
The Payroll/Benefits Associate is involved in the day-to-day operations of the Business Office, with a primary emphasis on the payroll and benefits functions of the office.
Candidates for the role must enjoy working in a teaching environment as this role will regularly provide hands-on experience to the managers.
TYPICAL CORE DUTIES
Payroll
Responsible for the full scope of accurate and timely, beginning to end, semi-monthly payroll processing for the company.
Manage the processes for on-boarding new hires into ADP Workeforce Now, entering personnel changes, personnel transactions, completing employment verifications; maintaining employee files, and background checks.
Work on a new onboarding process and performance management implementation, and co-lead weekly check-in meetings.
Oversee the maintenance of current employee data systems, ensure all payroll information and records are maintained in accordance with statutory requirements.
Ensure compliance with all applicable federal and state laws and policies and with statutory reporting and periodic filing requirements.
Work on special projects, audits, mandatory notices and compliance reporting and other administrative duties as needed.
Benefits
Manage, schedule, and conduct benefit orientation for all new employees
Facilitate & lead Open Enrollment
Enroll new employees in benefit plans and update information
Prepare all benefit termination packets, including maintain and tracking COBRA
Run monthly benefit reports and assist in benefit correspondences
Process, administer and oversee all leave of absence and accommodation requests and disability paperwork: medical, personal, disability, Federal & State mandated leaves (FMLA, CFRA, PDL, ADA, FEHA)
Administer the day-to-day aspects of the retirement plans including: enrollment, contribution funding, deferral rate changes, maintaining up-to-date beneficiary information, distribution of appropriate notices, account rollovers, loans, etc.
Perform plan audits; prepare, collect and organize data for auditors; ensure timely 5500 filing
Serve as day-to-day contact for benefit vendors and employees.
Reconcile monthly premium statements.
Work with Accounting Department to ensure allocations are correct.
ACA – Annual 1095c review for accuracy, approval and distribution.
Handle EEO-1 reporting
Develop/help run reports to meet various levels of management requests for HR-related information.
Ensure company compliance with federal and state laws, including reporting requirements.
File room maintenance as required
Coordinate Benefits Surveys as required
Basic Qualifications
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of two years of Payroll and Human Resources experience
Prior experience with ADP Workforce Now
Additional Qualifications
Bachelor’s degree preferred
Proficiency in Excel, Word, Outlook
Strong communication skills, both written & verbal
Detail oriented with a high level of accuracy
Flexible and able to prioritize workload based on urgency and importance.
Friendly and easygoing with the ability to work well in a small office environment
Additional Information
Applicants should include a cover letter with their resume.
The position reports to the Manager of Human Resources.
Job Function
Payroll/Benefits
Location
USA
– CA – Los Angeles
Department
Human Resources
Time Status
Regular Full-time
Schedule
Full time.
Monday through Friday.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.