Travel Coordinator
EMPIRE is an independent label, born and grown out of the Bay Area. We have grown to become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia and North and South America. We keep ourselves busy with a large range of music-related services from original content and marketing, to distributions and recordings.
The Travel Coordinator works with our external travel agency to coordinate travel needs for company employees, clients and others with authorization. The Travel Coordinator will arrange business travel while identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.
Duties include schedulingflights, hotel/housing, car rentals, and car service as needed. This is a great opportunity for someone wishing to continue their travel career in the entertainment industry.
What youll be doing
Researches and compares available travel and hotel accommodations to identify the best available option for each travel need
Assure travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested
Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff
Obtains approval from leadership for travel requests and expenses that exceed established limits
Advises travelers of and assists with any need for specialized travel documents such as visas or passports
Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs
Coordinates individual and group travel with travel agency
Confirms and reviews bookings
Handles billing issues prepayments, credit card authorizations, expense reports
Reviews invoices, complete expense reports, track credits
Keeps up to date with travel restrictions
Familiar with Concur and Concur Expense systems
Collect data from employees and build travel profiles in Concur
Ensure Concur information is kept up to date and credit cards are updated
Performs other related duties as assigned
Requirements
Travel Agency experience preferred
Experience with Concur Travel & Expense a must
Entertainment industry experience a bonus
Excellent verbal and written communication skills
Strong working knowledge of the travel industry
Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software
Strong problem-solving skills
Strong ability to manage time and prioritize tasks
Sound knowledge of domestic and international travel trends
Degree in Hospitality, Travel, Tourism, Business or relevant field
Perks Playlist:
Competitive salary commensurate with experience
Health insurance, vision and dental
Life Insurance, short-term disability and long-term disability insurance is provided at no cost to you
Paid Holidays and paid time off
Company 401k plan