Responsibilities Under the supervision of the Director of the CTSI Office of Regulatory Affairs, you will be responsible for the daily operations of the office including data collection, data entry, and assisting with the maintenance of the Clinical Research Management System to meet management report requirements.The Operations Coordinator is responsible for providing administrative support to the Scientific Review Committee (SRC) and the Data and Safety Monitoring Board (DSMB).
Job duties include staffing all SRC and DSMB meetings, providing detailed minutes, and tracking clinical protocols (for clinical trials), their review and outcome in the Clinical Trials Management system.
In addition, the operations coordinator will be responsible for supporting the ClinicalTrials.Gov Liaison in the tracking and following up on submissions to ClinicalTrials.Gov and tracking support for the PROCoM Tool.
The incumbent independently prioritizes assignments and completes ongoing tasks following established Division guidelines.Qualifications Bachelor’s Degree in Science related field or 4 years of related experience2 years of previous Administrative and Clerical SupportDemonstrated skill in operating IBM-compatible personal computer and skill in developing and utilizing computer spreadsheet, database and word processing applications for the maintenance of administrative records, analysis of data, and the preparation of reports.Demonstrated skill in utilization of PageMaker, Word, WordPerfect, Excel, database software, and ability to learn other systems/software as required for database design and management, spreadsheets and word.Demonstrated skill in operating advanced copier machineDemonstrated skill to gather data and to prepare narrative and statistical reports, charts, graphs, and tables.Demonstrated ability to carry out analytical tasks, to identify and define issues and alternatives, to resolve problems, and to draw around conclusions.Demonstrated skill in reviewing data and material compiled by others for completeness and accuracy that incorrect/incomplete data is corrected.
Ability to perform detailed work accurately with minimal direction.Ability to deal with and maintain confidential and sensitive information with discretion.Ability to determine what information is confidential and to protect the confidentiality of that informationExcellent English-writing skills to compose, edit, and proofread correspondence and reports for conciseness, clarity, appropriate grammar, correct spelling, and punctuation.Demonstrated skill in making decisions and taking appropriate action in situations for which there are no established criteria or standards or where answers to problems are not readily apparent.Demonstrated skill in records management.
Skill in establishing and maintaining complex filing, pending and tickler systems.UCLA is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.