Job Overview We are temporarily offering a signing bonus for this position of $1,000.The Human Resources Department is a small (but mighty!) team that is committed to building the internal infrastructure to better support programs and personnel throughout the agency.
We wear many hats, including managing the life cycle of personnel (i.E.
recruiting, hiring, onboarding, training, etc.), and function in a fast-paced environment focused on continuous improvement in all that we do.
We are collaborators and problem solvers in supporting programs, personnel, and other departments; and are committed to providing excellent customer service throughout the process.The Auditing Specialist is responsible for maintenance and internal auditing of all personnel files as well as departmental external audit requests and responses.
The Auditing Specialist performs internal audits of personnel files; monitors and sends reminders about expiring items needed for personnel files; and is responsible for maintaining current, audit-ready personnel files.
The Auditing Specialist works collaboratively with programs and personnel to ensure an efficient auditing process, working with the Credentialing Supervisor to improve processes where needed.
Key Responsibilities Audit Responsibilities:Prepare files, records, departmental policies, and other requests in preparation for audits from funders, regulatory agencies, legal responses, or any other entity.Completes audits of personnel files according to established internal timelines.Creates, updates, and maintains audit checklists, both agency-wide and county/funder specific.Runs and disseminates audit reports.Creates, maintains, and updates auditing tools and processes for the HR department.Personnel File Management:Facilitates gathering of all documentation needed when incomplete personnel files are found.Inputs/uploads documents and data information to HR360’s HRIS and DynaFile.Maintains current, audit-ready complete personnel files.Administrative Support:Reconciles DynaFile Document Types and Descriptions of personnel records.Performs routine database queries to manage expired and current items, sending reminders when they are set to expire.Provide credentialing and re-credentialing assistance as necessary.Provide general HR support as necessary.Assist with gathering any necessary documentation for arbitration, grievances, court cases, or any other legal necessity.
Education and Knowledge, Skills and Abilities Required Education and Knowledge:High School Diploma.2+ years working in a record maintenance and management capacity.2+ years working with reviewing, inputting/uploading, and organizing data and documents.Proven experience working in a high-volume administrative setting.Proven track record and experience handling audit and/or legal file and documentation requests.Required Skills and Abilities:Excellent computer skills, including MS Office Suite and Office 365.Meticulous attention to detail with excellent organizational skills, and high level of accuracy with speedy data entry.Excellent customer service skills; communicates clearly and effectively.Excellent critical thinking skills.Collaborative and proactive problem solver.Outstanding ability to follow-through with tasks.Highly organized with excellent time management skills.Excellent writing, grammar, and spelling skills.Strong ability to manage multiple tasks and prioritize to meet deadlines.Action-oriented with ability to work independently.Operates with integrity in handling sensitive information in a confidential manner.Desired Education and Knowledge:1+ years experience with a cloud-based document management software.Understanding of county, state, and federal healthcare and behavioral healthcare contract requirements.In compliance with the California Department of Public Health’s mandate, all employees must be able to provide proof of COVID-19 vaccination.
Medical and religious exemptions are available.Tag: IND100.