Job Summary
The Director of Graduate Medical Education (DGME) reports directly to the Designated Institutional Officer and is responsible for providing administrative and organizational support to residency and fellowship training programs at CDU. The position requires a comprehensive and detailed understanding of national accreditation policies, educational administration, and hospital policies, as well as a high degree of initiative and independent judgment. The DGME supports the DIO in the long-range planning of program applications for ACGME accreditation. The DGME coordinates various ACGME required administrative committees such as the Graduate Medical Education Committee (GMEC). This position may be considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under California state law and CDU Policy.
Essential Duties And Responsibilities
- Is responsible for the systematic management and retention of all institutional and program accreditation files.
- Provides technical expertise on the ACGME Annual Data System (ADS) and provides counsel to programs on required ADS filings and submissions.
- Ensures that GME and all our residency and fellowship programs are compliant with all ACGME requirements and attain ongoing full accreditation.
- Required to stay abreast of ever-changing ACGME institutional and common program requirements, Institutional policies and procedures, and other regulatory requirements.
Under The Supervision And Oversight Of The DIO
- Facilitates the role of GMEC in providing oversight, guidance, and support to ensure the highest quality of education and work environment for all GME trainee programs.
- Plans and orchestrates the logistics for the recruitment of residents and fellows and assists with institutional orientation for new residents and fellows, ACGME program site visits, and Clinical Learning Environment Review (CLER) site visits.
- Serves as point of contact and liaison for GME staff and coordinators on matters affecting graduate medical education and the office of graduate medical education.
- Provides counsel to programs and assures program compliance with ACGME annual ADS updates, ACGME resident faculty surveys, and Annual Program Evaluations (APEs) by required deadlines.
- Reviews existing policies for needed revisions as requirements and related processes change
- Reviews changes to training programs which could affect educational quality or require ACGME approval.
- Provides support for the development and improvement of GME programs and assists with securing resources to meet the mission, vision, and goals of the program and institution.
- Participates in the process of new program development including application development, resource allocation, audits and document reviews, consultation, and site visits.
- Plans and supports innovative GME rotations, workshops, events and select programs.
- Serve as point of contact and liaison for the coordinators and staff on matters affecting graduate medical education and the office of graduate medical education.
- Has administrative oversight over all GME Program coordinators
- Supports recruitment and credentialing of clinical sites and physicians and ensures that faculty and sites comply with all COM, regulatory and governmental policies, procedures, rules, and regulations.
- Oversees departmental training verification processes for current and past residents and fellows and responds to various state medical boards and licensing agencies as appropriate.
- Develop and implement financial strategies to support the growth and sustainability of our GME programs.
- Conduct budget analysis, variance analysis, and financial forecasting for GME activities.
- Monitor budget performance, identify areas of improvement, and implement corrective actions.
- Oversee aspects of grants and funding related to GME programs, to include grant report writing and annual reports, and invoicing and billing of clinical partners.
- Collaborate with grantors and funding agencies to ensure compliance and maximize financial support.
- Serve as a contact for residents and fellows regarding HR-related inquiries, policies, and procedures.
- Facilitate onboarding and orientation processes for new residents and fellows.
- Collaborate with the HR department to ensure consistent application of HR policies within GME programs.
- Communicate updates and changes in HR policies to GME leadership and trainees.
Other Duties And Responsibilities
- Performs other duties as assigned by the Designated Institutional Officer (DIO).
Education
- Regionally accredited master’s degree in healthcare, Business, or Education and/or equivalent combination of education and experience managing medical education, physician training, accreditation processing or similar.
Experience
- A minimum of five years of healthcare administrative or management experience
- Extensive knowledge of Accreditation Council for Graduate Medical Education (ACGME) rules and regulations
Skills
- Effective written and oral communication skills are required
- Proficient working knowledge of software applications including Microsoft Word Excel, Power Point and Outlook is required
- Ability to organize information and prioritize workload is required
- High degree of initiative and independent judgment
Complexity
- The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Occasional stooping. Frequent standing. Walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Occasionally required to work in confined space.
Mental Demands
- The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.
Special Requirements
- As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website https://www.cdrewu.edu/covid-policy/ or email the Campus Nursing Office at nurseofficer@cdrewu.edu.
- Ability to work effectively with a diverse community.
Compensation
- $85,000 – $95,000 annually
Position Status
- Full Time
Conditional Statement: The employment status of this position is classified as “Conditional”. Conditional employment means that the job exists contingent upon funding limitations of restricted funds or, the duration of a specific program, project, grant or contract. The duration of grant for this position is through June 30, 2024.
EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.
Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.