Position: Government Grants Administrator
Department: Administrator
Reports to: VP/Director of Community and School Services
Hours: Full time (40 Hours)
FLSA Status: Non- Exempt
For over 50 years, Valley Community Healthcare has been one of Los Angeles’ leading community-based health centers, providing primary care and promoting community wellness and prevention programs. Located in the San Fernando Valley, Valley Community Healthcare has two sites and 30+ providers. We are an NCQA certified-level 3 Patient Centered Medical Home for over 25,000 unique patients and provided over 100,000 medical visits last year. We are looking to grow and integrate our core programs – primary care, pediatrics, adolescent teen clinic, women’s health, dental, optometry, and behavioral health, through a care team approach, quality, and innovative care delivery models.
Position Description : responsible for developing, submitting and maintaining all grant compliance specifically those that relate to Federal, State and County awards. In addition, any related government compliance & reports that pertains to our status as a 330 Federally Qualified Health Center grantee and all other Federal, State and Local contracts and compliance. Understanding of strategic trends, analytics and healthcare environment through research, conferences, and networking.
Duties & Responsibilities:
- Develops, prepares, submits and maintains all grant strategies for submissions, reports, strategic planning and compliance for grants: i.e. Service Area Competition, Budget Period Renewals, Federal Torts Claim Act, Deeming etc.
- Analyze and assess compliance with Federally Qualified Health Center standards and requirements including Federal Tort Claims Act.
- Analyze state and federal legislation to determine impact on Federally Qualified Health Center standards and 330 program
- Manage Federal EHB in all aspects, including updates
- Initiating and tracking Scope Changes
- Modifying Forms 5 and 5A as needed for scope compliance
- Write/Prepare/Submit government grants: federal, state, county, city
- Perform appropriate follow-up activities related to both submitted and funded proposals including status checks, contracts and letters of agreement.
- Provide data entry and comparison reports for the Uniform Data Systems and OSHPD reports
- Research & Identify potential funding sources for priority needs
- Write high-quality letters of inquiry, foundation proposals:
- Provide government relations in the form of attending conferences, conference calls, and interface with Federal and other officials
- Attend Federal/State/Local bidder’s conferences for potential grant and related compliance information
- Assist with tracking of agency audits and their completion
- Evaluate appropriateness (with CAO) of funding possibilities to match VCH current operations or future strategic goals.
- Provide support as needed in researching and/or writing private or foundation grants
- Other duties as assigned.
Skills & Qualifications:
- Bachelor’s degree required. A Master’s Degree is preferred.
- Highly detailed, analytical individual
- Outstanding organizational abilities.
- Collaboration and networking skills
- Two years of experience in producing Federal grants, EHB experience a plus
- Understanding and proficiency in data and funding research, both on-line and in print
- Excellent writing skills.
- Project management
- The ability to work well/ meet deliverables under a deadline
- Excellent telephone and inter-personal skills
- Absolute discretion with regard to staff salaries, and other confidential matters.
Job Requirements:
Duties & Responsibilities:
- Develops, prepares, submits and maintains all grant strategies for submissions, reports, strategic planning and compliance for grants: i.e. Service Area Competition, Budget Period Renewals, Federal Torts Claim Act, Deeming etc.
- Analyze and assess compliance with Federally Qualified Health Center standards and requirements including Federal Tort Claims Act.
- Analyze state and federal legislation to determine impact on Federally Qualified Health Center standards and 330 program
- Manage Federal EHB in all aspects, including updates
- Initiating and tracking Scope Changes
- Modifying Forms 5 and 5A as needed for scope compliance
- Write/Prepare/Submit government grants: federal, state, county, city
- Perform appropriate follow-up activities related to both submitted and funded proposals including status checks, contracts and letters of agreement.
- Provide data entry and comparison reports for the Uniform Data Systems and OSHPD reports
- Research & Identify potential funding sources for priority needs
- Write high-quality letters of inquiry, foundation proposals:
- Provide government relations in the form of attending conferences, conference calls, and interface with Federal and other officials
- Attend Federal/State/Local bidder’s conferences for potential grant and related compliance information
- Assist with tracking of agency audits and their completion
- Evaluate appropriateness (with CAO) of funding possibilities to match VCH current operations or future strategic goals.
- Provide support as needed in researching and/or writing private or foundation grants
- Other duties as assigned.
- Researching grant opportunities to submission of grants and end-of-grant reporting responsibilities
- Manage new and existing grants by tracking grants
- Handle the full cycle grant application process from researching grant opportunities to end-of-grant reporting responsibilities
- Write grant proposals and other funding applications consistent with the overall grant strategy
- Perform analysis related to grant awards
- Prepare payment requests of grant awards
- Monitor and analyze donor grants
- Ensure grants are routed in a timely manner through the grant management system
- Help develop strategies for sustaining the grant’s services once the grant has ended
- Utilize the grant management system, procedures and documentation to effectively process grant requests
- Assist with monthly reconciliation of grant expenditures
- Ensure consistency in the grant awards budget
- Maintain primary responsibility for completing grant requests as identified through the grants administration team
- Contained in the grant database and electronic files
- Write and develop grant proposals, which may include preparing benefit-cost analysis for grant submittals
- Maintaining project and grant agreement budgets and spreadsheets
- Organize the submission of all program-related grant reports
- Analyzing and interpreting proposal requirements
- Preparing and submitting grant applications, allocating grant monies, and providing the administrative and financial oversight of the grant monies to ensure proper use
- Make recommendations on budgets of Department grant applicants
* Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company.
*Disclaimer: This position description indicates in general terms the type and level of work performed and responsibilities held by the employee(s) occupying this position. Duties described are not to be interpreted as an exhaustive list of all responsibilities. Employee(s) will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.