Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations.
Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching and community service!Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients.
Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow”s physicians and other health professionals.
At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.Supporting the Department of Cardiology, the Sr.
Administrative Assistant is responsible for planning, implementing and coordinating day-to-day operations, as well as performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow.
In this role, you will support an individual or multiple staff members by arranging their schedules, appointments and itineraries.Primary Duties and Responsibilities: Schedules appointments and meetings, and manages complex calendars.
Makes arrangements for meetings, conferences, or travel for an individual, group, or department.
Updates the CV and Biosketch for different faculty members within the Department.
Supports administrative processes of professorial appointment.
Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Compiles appropriate and necessary documentation from multiple sources to assist with gran submission and workforce planning and / or other department reports.
May prepare summary of information or data.
Organize complex statistical and narrative reports, charts, and exhibits into a complete document suitable for publication and distribution.
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors, and tracks invoices, reimbursements, and supply management.
Incumbent may also assist with preparation and submission of expense reports.
Assists with HR compliance for all AIM employees
– including maintenance of personnel files, and identifying and ensuring completion of required annual competencies.
Establishes and maintains and internal filing system.
Education Requirements:High School Diploma or GED, required.Experience and Skillset: Minimum of 2 years of office and administrative experience, required.
Working knowledge/experience in grants, research, and budgeting is highly preferred.
Ability to handle multiple demands and / or manage complex and competing priorities.
Ability to work with tight timeframes and meet strict deadlines.
Ability to demonstrate time management and priority setting skills.
Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc).
Ability to identify problems and resourcefulness to resolve them independently and on own initiative.
Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.
Excellent communication (written and verbal) skills.
Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.Physical Demands:Able to perform moderate lifting.
Able to sit, stand and walk for prolonged periods of time.
Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.
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