ReceptionistAt Abbott, it’s all about providing an exceptional experience
– for our clients, our construction partners and most importantly, our employees.
Our team is made up of talented professionals who fully embrace the company’s brand pillars of stewardship, collaboration, and integrity.
They are respectful, hardworking individuals who take pride in what they do and in helping others achieve their goals.
In addition, Abbott’s size, combined with the versatile talents of our team, gives us the unique ability to adapt resources and approaches based on specific needs.
This flexibility not only enables us to stand out from the crowd by being a responsive business partner who can quickly adjust to any situation, but also offer diverse and rewarding opportunities to our employees.Summary The Receptionist supports the project team members and regional staff with all aspects of operational assistance to ensure the projects and region meet their goals.Essential Duties and ResponsibilitiesAn individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.Be an advocate for, and reflect, Abbott’s core values, fundamentals, and brand pillars.Create, distribute, track and manage all required operational documentation and records, including but not limited to:Client contracts, Master Subcontract Agreements (MSA’s), work orders, subcontracts, and purchase ordersCertificates of insurance and bondsMeeting minutes and memorandums etc.Project subcontract complianceOperations & maintenance manual documents, as-built records & warranty information etc.Project safety information”Provide research, follow-up, data entry etc.
for the project team as requested.
This can occur through all phases of the projects.Support estimating and procurement of projects.Ensure timely responses for contract and subcontract paperwork.Assist in establishing CCIP and / or SDI if required and monitor and enforce legal and insurance compliance as necessary from construction documents.Assist with follow-up and receipt of project documentation, primarily subcontract agreements, insurance & bonds and change orders, with secondary assistance if required for shop drawings, submittals, samples & RFI’s etc.Assist with preparation of meeting agendas & documentation and record and issue meeting minutes.Participate in project closeout to facilitate timely completion.
Ensure all documents are scanned and in electronic form prior to project completion.Manage all information in applicable project management software and maintain timely filing and organization.Assist with annual electronic archiving for completed projects.Coordinate and work closely with project staff to increase understanding of project needs, to build upon and improve the Region’s standard of delivery.Be aware of customer and project goals and objectives.Work closely with all regional departments e.g., accounting, preconstruction, and marketing etc.Deal honesty, fairly, professionally, and respectfully with all parties.Answer calls with a professional, courteous, and polite greeting, and direct calls to appropriate staff members.Provide front desk coverage for Receptionist’s breaks and additional coverage as needed.Date stamp and distribute all incoming correspondence to project staff and respective regional or headquarters office.Process outgoing mail, packages, and courier services.Assist Office Manager and / or Receptionist to maintain adequate office supplies.Print and assemble project information as required for operational reports.Perform miscellaneous errands as requested by project staff and as approved by the Vice President.Print, plot, and / or order reprographic information as required.Maintain common office areas and kitchens, ensure beverages are available and supplies are stocked.Other duties as assigned.Skills and Attributes Goal driven, customer?focused, highly organized, and efficient, team player with ability to work well with people, a willingness to help co-workers and customers, good communication skills, good computer skills, detailed, and accurate.Ability to manage multiple tasks simultaneously and establish priorities and an effective course of action.Speaks up when opportunities for improvement become apparent.Proficient in Microsoft Excel, Word, Outlook, Teams, SharePoint, Internet, CMiC, and Textura.A strong desire to work in construction and related services, and with people in these fields, and to uphold and embody the core values of Abbott Construction.Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.Previous experience working in a construction company administrative role is advantageous.Currently, or having the ability to become, a WA State Notary Public.Supervisory ResponsibilitiesN/AQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Capable of communicating effectively both verbally and in writing.Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.Knowledge of principles and processes for providing customer and personal services.
This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.Must have a strong work ethic, sense of urgency, organizational skills, task oriented.Must be knowledgeable about and follow the company’s safety policies and procedures.Work EnvironmentWorking in the following environment is necessary to perform one or more of the essential functions of this position.
This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
While performing the duties of this job at the jobsite, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration.
The employee is occasionally exposed to a variety of extreme conditions at construction job sites.
The noise level in the work environment and job sites can be loud.
Please reference APP guidelines.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
The employee must frequently lift and/or move up to 25 pounds.
Frequently required to stand, walk, sit, use hands to finger, handle, or feel.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.BenefitsAbbott offers a comprehensive benefits package including: medical, vision, dental, vacation & sick time, 401(k) with match and more.This position is in office.
Hybrid opportunity may be considered after training period.
Minimum of 6 months.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Email: hrabbottconstruction.comAbbott Construction participates in E-Verify.Recruiters, please do not contact.
Unsolicited resumes from recruiters will not be considered.
Abbott Construction is an equal opportunity employer.
We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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