DescriptionPosition Description:
• Provide all general administrative support to the Strategic Facilities Planning Project Team including correspondence processing and distribution, routine filings, and project documentation
• Coordinate arrangements for meetings, site visits, campus engagement, Building User Group Meeting (BUG) as required
• Provide administrative support by conducting research, assisting on the preparation of statistical reports, and handling document and data information requests
• Process RFIs, change orders, and other construction-related documents
• Assists in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control
• Review, proofread, and edit documents
• Preparing and documenting meeting minutes, agendas, and other project-related documentation
• Assists and or oversees the review, approval, and payment process of the contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties
• Assist in conduct on-site evaluations at each campus regarding grounds inventory data relating to facilities.
A survey pertaining to the location and size of athletic fields, flower beds, shrubs, open tree areas, and overall campus landscaping will be completed at each campus.
A final report regarding data, findings, and recommendations will be provided to the District office
• Assists in providing general accounting and administrative support to the Strategic Facilities Planning Team as directed
• Communicate with the applicable program, planning, construction, or other professional services vendors as needed
• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously
• Assists in contracts/task orders/purchase orders financial closeout process
• Other duties as assigned.Minimum Required Qualifications:
• 8-10 years experience in K-12 or higher education capital improvement program
• Must be proficient with Microsoft Office
• Must have keyboarding/computer experience
• Must have very strong organizational skills, knowledge of office administration
• Position requires demonstrated poise, tact, and diplomacy
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents
• BA, BS or B.
Arch in Architecture, Urban Planning, Engineering, Construction Management, Business Administration, or related fieldPreferred Qualifications:
• Experience working on large scale bond, construction, or capital improvement program
• Experience as Owner’s representative or program, project, or construction management
• Experience with Division of the State Architect (DSA)STV, an Equal Opportunity Employer, is committed to equal opportunity for all.
Company practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, creed, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sex stereotyping, gender, gender identity, gender expression, national origin or immigration status, age, mental or physical disability, ancestry, medical condition, marital or partnership status, status, reproductive health decisions, military or veteran status, performance of duty in a uniformed service, citizenship status, sexual orientation, genetic information, political party affiliation, status as a victim of domestic violence or as a victim of sex offenses or stalking, unemployment status, salary history, personal appearance, family responsibilities, matriculation status, expunged juvenile record, place of residence or business, or any other status protected by federal, state or local law, regulation or ordinance.