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Onsite Community Administrative Assistant (#LACA2021-2644)


This is a Full-time position in Los Angeles, CA posted July 15, 2021.

RealManage is a national Inc.

5000 firm with clients and operations in 17 states from California to Florida and from Texas to Illinois that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.  RealManage also serves nationally recognized developer/builder clients.

As one of the largest (#4 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps.

The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles:
Integrity: we always do the right thing.

Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.

Selflessness: more than teamwork; we are part of something special and much larger than any of us.

Personal Relationships: we are a professional services company; people do business with people they like.

Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better…never staying the same.

At RealManage, we are always getting better.


Organize all resident activities, on site, including dances, theme parties, holiday celebrations, movies, card games, exercise programs, etc.

Supervise the development of new and existing clubs that reflect the interests of the Community.

Document resident participation in group and/or individual social/recreational programs.

Manage all areas of special events, games and entertainment encouraging participation.

Supervise catering (food and beverage) for functions.

Supervise decorating and promotions for functions (where needed).

Supervise all operational and technical requirements related to clubhouse activities such as lighting and sound.

Coordinate all club meetings and use of rooms.

Keep calendar of activities for the community.

Post meeting notices on electronic message boards & bulletin board.

Supervise ticket sales for events.

Order and display event posters.

Oversee all bulletin boards in clubhouse –
– Keep current.

Order needed supplies (e.g., art & craft, party supplies, etc.) Supervise/coordinate utilization of all athletic facilities.

Recommend and review policies for association, community and league use of facilities.

Arrange for athletic events (game management).

Take pictures of Community events, parties and other special occasions.

Oversee the activity budget to ensure that costs are maintained within budgetary guidelines.

Plan special ‘theme’ days or months around holidays, seasons, or recognized days such as Father’s or Mother’s Day.

Manage clubhouse rental program to maximize rental revenue.

Prepare monthly department report.

Assist other departments as directed by Community Association Manager (ie.

daily incoming phone call support).

Cross-train on administrative functions and overall HOA policies, procedures & rules to support administrative office during staff vacations and sick days.

Qualifications 1 year of apartment, commercial or property management experience required Previous Homeowner Association (HOA) management experience strongly desired Microsoft Office products Communication skills Attention to detail Service orientation Responsiveness and follow up Multi-tasking
– Ability to handle multiple tasks/situations at one time
Benefits Summary:

Health / Dental / Vision Insurance / Life / Disability / 401 (k) Program