Description
Are you a motivated business admin professional interested in learning about the operations of an Investment Banking firm?
Do you seek an opportunity to grow within a small business atmosphere, an exciting and professional environment that dedicates its services to clients in need of your help?
Then this role might just be what you’re looking for!
The primary function of the Office Admin is to assist the Director of Operations with the efficient and effective operations of a small corporate office.
The office is located in West LA, work hours are from 8am to 5pm, Monday through Friday.
Essential Functions & Responsibilities
Ensure incoming calls are answered and routed to the appropriate person.
Assist the team with scheduling meetings, appointments, and updating calendars.
Take ownership of the Customer Relationship Management database, Salesforce, to ensure all conference lists and contacts are entered in a timely & accurate manner.
Heavy data entry.
Maintain office inventory and appropriate stock levels, including kitchen, office supplies and marketing materials.
Update the employee parking database and distribute guest parking validations.
Maintain and/or troubleshoot office equipment and call for support when necessary.
Proactively communicate with building management for office maintenance requests.
Print and bind marketing materials for team sales meetings.
Track all incoming and outgoing mail and packages.
Provide back-up support for the Executive Assistant.
Brainstorm and help coordinate office activities and events.
Keep office organized at all times.
Various projects for the Operations Director as requested.
Qualifications
Minimum of 2-3 years administrative experience in a professional office setting
Bachelor’s Degree preferred
Qualifications and Technical Skills
Strong written and verbal communication skills
Knowledge of MS Office including Word, Excel and PowerPoint
Knowledge of Salesforce or CRM database preferred
Personal Competencies
Analytical
Professional demeanor and good phone presence
Ability to prioritize, multitask and work unsupervised
Strong attention to detail with a proactive mindset
Friendly personality
M
– F 8am to 5pm